Accounts Payable and Receivable

Location: West Horndon
Job Type: Full-Time
Working Hours: Normal working hours (Monday to Friday, 9am-5pm)
Salary: Around £28,000 per annum

We are currently seeking a detail-oriented and proactive Accounts Payable & Receivable Assistant to join our finance team. This is a fantastic opportunity for someone with a strong grounding in transactional finance, looking to support both AP and AR functions in a dynamic and project-focused environment.

Accounts Payable (AP):

• Accurately enter supplier invoices into the accounting or ERP system

• Match invoices with purchase orders (POs) and goods received notes (GRNs)

• Allocate invoices to the correct project codes and cost centres

• Prepare weekly and monthly payment runs

• Process payments via bank transfer or cheque

• Track and apply early payment discounts or terms

• Reconcile supplier statements with the AP ledger

• Follow up on missing invoices or disputed items

• Maintain strong relationships with subcontractors and materials providers

Accounts Receivable (AR):

• Generate and issue sales invoices, based on project milestones, time and materials, or completed deliverables

• Ensure all invoices include correct project references, VAT, and relevant backup documentation

• Monitor incoming payments and follow up on outstanding balances

• Maintain an accurate aged debtors report

• Professionally chase overdue invoices and escalate where appropriate

• Apply incoming payments to the correct invoices

• Resolve discrepancies such as short payments or misapplied remittances

• Respond to client queries relating to invoices or statements

Project & Reporting Support:

• Ensure all transactions are correctly tagged to relevant projects or job numbers

• Assist with monthly close processes, including accruals and revenue recognition

• Provide reporting on project-specific payables and receivables

• Contribute to cash flow forecasting by supplying accurate expected collections and payment data

• Previous experience in a similar AP/AR or finance assistant role

• Strong attention to detail and excellent organisational skills

• Comfortable working with accounting/ERP systems (e.g. Sage, Xero, SAP, etc.)

• Confident communicating with suppliers and customers in a professional manner

• Ability to manage workload and prioritise tasks to meet deadlines

• Proficient in Microsoft Excel and other MS Office applications