Accounts Payable Assistant

Accounts Payable Assistant - Permanent (Hybrid Role) - based in Milton Keynes, MK5

Job Purpose:

An Accounts Payable role, responsible for processing all invoices/credit notes to the respective Ledger accounts in order to make sure suppliers are paid correctly and in a timely manner. All invoices and credit notes received should be allocated to the rightful projects, departments, i.e. cost codes and GL code. Acknowledges the terms of the invoices, and relays that information to Accounts Payable Manager whilst also supporting Accounts Payable manager with various tasks.

Main Duties and Responsibilities:

• Process and verify invoices and credit notes on a daily basis.
• Investigate and resolve invoice-related queries in a timely manner.
• Proactively chase missing invoices and credit notes from suppliers or internal departments.
• Perform general finance administrative duties and maintain a shared finance inbox.
• Liaise effectively with stakeholders across multiple sites to ensure accurate financial data.
• Scan and distribute incoming post to relevant teams.
• Reconcile supplier statements to ensure all invoices and payments are accurately recorded.
• Download and manage invoices from various supplier portals (e.g., fuel, utilities, mobile services).
• Post invoices accurately using the companies bespoke system.

Person Specification:

• Strong Attention to Detail - Ensures accuracy and consistency in data entry and financial records.
• Effective Communication - Clear and professional communication with colleagues, stakeholders, and external contacts.
• Excellent Interpersonal Skills - Builds positive working relationships across teams and departments.
• Problem-Solving Abilities - Quickly identifies issues and implements practical, efficient solutions.
• Reliable and Punctual - Consistently meets deadlines and maintains a dependable work ethic.
• Critical Thinking - Analyses information thoroughly to support sound decision-making.
• Teamwork and Collaboration - Works effectively as part of a team, contributing to shared goals and supporting others.

Experience:

• Preferably have at least 2 years work experience in Accounts payable and have an understanding of basic bookkeeping and accounting skills.

Hours of Work:

• 35 hours (Monday - Friday)

Work Location:

• Hybrid Role (3 days in the office)

Benefits:

• Start with 25 days of annual leave, increasing with length of service up to 30 days with the option to flex up/down 5 days.
• Long Service Rewards: Celebrate your milestones with special gifts and up to 5 extra holiday days in your anniversary year.
• Wellness Benefits: Access a health and wellbeingcashback scheme
• Financial Security: Benefit from life assurance coverage at 2 times your salary.
• Free Shares: you will be eligible to receive free shares after completing 3 years of service.
• Pension Plan: Join our group personal pension plan with a 5% employer contribution.
• Family-Friendly Leave: Enhanced maternity and paternity leave.
• Recognition: Receive discretionary 'on the spot’ and value-based awards for outstanding performance.
• Volunteer Time Off: Get paid time off for participating in our volunteering programs.
• Exclusive Discounts: Access the Associate Discounts Portal for savings.
• Referral Bonuses: Earn financial reward for referring talented individuals.
• Cycle Scheme: Access to salary sacrifice Cycle Scheme.
• Fitness Benefits: Enjoy gym membership discounts.

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

Disclaimer - Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.