Accounts Payable Assistant

Role

We’re looking for a first class Accounts Payable Assistant to join our central AP team during a period of growth and finance transformation.

The Role will take ownership of the end-to-end Accounts Payable process in several Lebara companies globally, working closely with suppliers and colleagues to deliver first class payment processing service.

The role reports to the Group AP Manager and is based in Lebara’s London HQ (Hybrid, 3 days a week in the office)

Responsibilities:

1. Timely and accurate processing of all payable invoices across the Lebara Group companies

2. Liaising with internal budget owners and external suppliers to resolve invoice or payment queries promptly

3. Ensure invoices are processed following the Group controls framework and Purchase Order Policy

4. Maintain accurate supplier master data in the financial systems

5. Control, approval and payment of staff expenses in Concur

6. Prepare multicurrency supplier payments runs on a weekly basis

7. Review the AP inbox for incoming invoices, statements and queries

8. Supporting the wider finance team on month end and audit deliverables

9. Prepare regular and ad hoc reports for stakeholders across the business

10. Support the AP Manager on wider projects such as system implementations or process reviews

11. Drive overall AP process improvement and efficiency

Person Specification

Technical Skills

· Strong organisational skills, high level of accuracy

· Methodical with excellent attention to detail

· Good knowledge of Excel

· Experience of delivery to tight deadlines

· Experience in Microsoft Dynamics 365 and Invoice Scanning Tools (OCR) would be beneficial (but full training would be given)

· European language skills a bonus (French, German, Dutch or Danish)

Non-Technical Skills

· Strong team player, able to build good relationships with colleagues and suppliers

· Excellent verbal and written communication skills

· Detailed focussed

· Works productively in a high-pressure environment, maintains positive outlook

· Manages time effectively, identifies and organises resources to accomplish tasks