Accounts Payable - Contract

Job Description

Accounts Payable

Overall Job Purpose:

Improve and streamline the Accounts Payable process where options are available
Manage the AP month schedule and team to ensure all deadlines are met on time
Responsible for timely and accurate processing of invoices, from receipt to final payment to ensure suppliers are paid accurately and on time
Review weekly urgent payment proposals
Review and assist with processing two payment runs a month (mid-month and month end)
Review Supplier Set ups
Maintain the purchase ledger in SAP and allocate payments
Responsible for all AP transactions and ensuring they adhere to company policies
Responsible for reconciliation of all supplier statements and ensuring SAP transactions are correctly recorded for all supplier accounts
Maintain a professional relationship with all suppliers and be their main point of contact
Responsible for Accounts Payable Balance sheet reconciliations
Review and update all user guides and provide training and support to all employees across the business on Concur
Manage the purchase order process, develop reporting around PO compliance, implement a no PO no pay policy
Review GL & Cost centre/Project coding before invoices are posted into SAP
Solve issues and queries on invoices in collaboration with the purchaser on Concur
Manage all concur support help desk tickets
Prepare monthly prepayments and set up recurring journals in SAP
Prepare Month End Accruals
Review Fixed Assets and post depreciation in SAP
Reconcile and post Facilities Purchase Card expenditure, ensuring all purchases are in line with our policy
Assist with month end reporting, bank Reconciliations, journal posting and audit queries
Review and post employee expenses and process payment

Attributes
Must have - 5 + A to C level GCSE’s or equivalent including English and Maths. B grade or higher in Maths is essential.
Undergraduate degree, or qualification in a related subject such as business studies, finance, accounting, etc.
Intermediate excel
Minimum 2 years’ experience in an AP manager role
High level of accuracy with analytical skills
Experience in an Accounts/ Accounts Payable team
Experience of SAP, other ERP system or knowledge of integrated accounting software

Personal Qualities
A methodical approach to work
Numerical mind with attention to detail
Highly organised, proactive and driven attitude
Great client-facing skills
Calm in a high-pressure environment
Focused on team performance and service delivery
Happy working in a busy, fast-paced office environment