Accounts Payable Co-ordinator

Role: Accounts Payable Co-ordinator

Company: Media/ Publishing & Production

Location: London - Hybrid

Salary: £32,000 - £35,000 DoE

Reference: VisionFR 3191

VisionFR is helping to recruit for an Accounts Payable Co-ordinator on behalf of a leading publishing & production company. You’ll join a vibrant and fast paced environment. You must have strong hands-on end-to-end Purchase Ledger experience and have the ability to make decisions and understand the bigger picture.

Accounts Payable Co-ordinator Duties:

• Management of 2 x Accounts Payable Inboxes
• Maintenance of supplier ledger to ensure best practices are being followed
• Collaborate on the businesses 13-week cash flow forecast - updated weekly by AP & AR
• Processing of up to 700 purchase invoices per month onto the accounting system, ensuring that entity, currency, account codes, project numbers, discounts, and payment terms (etc.) are correct, assisted by the finance assistant
• Identify prepayments and manage accordingly
• Respond to questions and make calls regarding supplier invoicing problems; acts as a liaison between departments and suppliers where appropriate
• Manage and ensure the smooth operation of weekly payment runs and their thorough checking and approval.
• Manage ad-hoc payment requests for production advances
• Manage individual project cashflows for productions and events, liaise with producers to ensure timely payments to suppliers inline with income
• Aged Creditor reporting - Monitoring monthly
• Providing support for daily bank postings to ensure payment processing
• Ensuring accurate and timely completion of month-end closing processes for accounts payable.
• Assisting with audit requests and providing necessary documentation and support.
• New Vendor creation process - Contact details, company registration and VAT validation
• Supplier statement reconciliations
• Process all staff expenses, ensuring strict adherence to company policies and UK regulations.
• Credit card and Pleo account reconciliation

Accounts Payable Co-ordinator Key Skills and Experience Required:

• Experience in using Sage Intacct or a similar financial ERP system such as Netsuite, SAP or Workday is desirable
• Well suited to someone who is AAT qualified or studying level 3/4
• Ideally a 3 years working in a busy AP environment
• Ideally a history of working within the media/digital or creative industries
• Experience working for a multi-entity group with multiple revenue streams
• Multi-Currency, FX and VAT knowledge
• Intermediate to advanced level of Excel skills
• Proficient in working independently
• Familiarity with accounting processes and protocols.
• Possesses strong organisational skills and excellent time management abilities.
• Applies analytical and logical problem-solving methods effectively.
• Capable of working under pressure, meeting targets, and adhering to deadlines.
• Effective communication skills

Benefits:

• Flexible working policy (currently 2 days in the office 3 from home)
• 20 days annual leave plus time off between Christmas and New Year (not deducted from your annual leave allowance)
• Extra days annual leave for each year of service (up to 5)
• An extra day off in your birthday month
• A volunteer day each year
• Enhanced family leave benefits
• Cycle to work scheme
• Company discounts including gyms, retailers and hotels
• Subscription to Medicash contributing to the cost of health and wellbeing services
• Ongoing social events throughout the year and frequent invites to external company events

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawfuldiscrimination within our workforce and whilst fulfilling our Client recruitment needs. Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.