Accounts Payable Manager

Accounts Payable Manager

Watford - office based 1 day @ home after probation

Up to £39,000 (depending on qualifications and experience).

Preferred Skills:

• Part Qualified - ACCA’s or equivalent
• Strong knowledge of AP processes including GRNI
• Proficiency in ERP systems and Sage 200
• Understanding of UK and Dutch VAT rules applicable to AP
• Attention to detail and accuracy
• Effective communication and vendor management skills.

Roles and Responsibilities:

• Accounts Payable Management:
• Oversee the accounts payable process, ensuring all vendor invoices and payments are processed timely and accurately.
• Manage the end-to-end accounts payable process, including invoice receipt, verification, approval, and payment.
• Review and approve payment batches, ensuring compliance with internal policies and controls.
• Team Management:
• Supervise and mentor the direct report(s) in the accounts payable team, providing training and support.
• Allocate and monitor workloads to ensure timely and accurate processing of accounts payable tasks.
• Conduct performance reviews, set goals, and provide feedback to team members.
• Process Improvement:
• Identify opportunities for improving the accounts payable process, including automation or streamlining workflows.
• Implement best practices for efficiency and accuracy, ensuring compliance with company policies.
• Monitor the team’s adherence to established processes and suggest corrective actions when needed.
• Vendor Relationship Management:
• Maintain strong relationships with key vendors, addressing any issues or discrepancies related to invoicing and payments.
• Resolve vendor inquiries and issues in a timely and professional manner.
• Work closely with procurement and other departments to ensure timely approval and payment of invoices.
• Reconciliation and Reporting:
• Oversee the monthly reconciliation of accounts payable and ensure that records are accurate and complete.
• Prepare reports for management on accounts payable aging, cash flow forecasts, and other key metrics.
• Ensure compliance with accounting standards and company policies during the reporting process.
• Compliance & Audits:
• Ensure compliance with all applicable laws, regulations, and company policies related to accounts payable.
• Assist in the preparation of audit schedules and provide necessary documentation during audits.
• Implement internal controls to prevent fraud, errors, and inefficiencies within the accounts payable process.
• Cash Flow Management:
• Ensure that payments are made in a timely manner to avoid any disruptions to vendor relationships and business operations.
• Manage the company’s cash flow by balancing the timing of payments to maximize available working capital.
• Reporting to the Financial Controller:
• Report directly to the Financial Controller, providing regular updates on accounts payable status, trends, and key metrics.
• Collaborate with the Financial Controller to develop reports on cash flow, financial projections, and accounts payable performance.
• Provide the Financial Controller with insights and recommendations to ensure smooth financial operations and assist in decision-making processes.

The scope of the roles and responsibilities may expand or be varied depending on the needs of the Company’s business to adapt to changing market conditions.