Accounts Payable Manager (property sector / Central London)

SRM Recruitment are supporting a scaling real estate organisation to recruit an Accounts Payable Manager (AP Manager).

Its important to highlight that whilst the role has an AP Manager title, the role doesnt (currently) manage anyone but the business is expanding and the expectation is that this could change over time. We'd therefore be very interested in speaking to Analyst level candidates, who have the desire to step up in time or a current AP Manager that doesnt mind operating without a team to oversee (yet).

The client currently estimates there are around 150 invoices a week to give a sense on volume, but this will increase too.

Our client would really love someone that naturally comfortable to give new things a go but will ask questions and challenge existing processes. Our client would also prefer a candidate that is used to (currently working in) a smaller business with the breadth of challenges and responsibilties this brings. They want someone that will challenge the current processes and be able to make changes, as opposed to following a process/script that has been done before.

Role purpose:

Ensure invoices and payments are made in an accurate and timely manner, drive improvements to AP processes and ensure business stakeholders are engaged and supported.

Invoice processing and preparation of payment runs

• Accurately post and match invoices against purchase orders
• Prepare weekly/ad hoc payment run journals and bank payments
• Prepare payroll payments
• Ensuring all vendors are paid on time
• Process ad-hoc urgent payments
• Reconciling vendor statements
• Review and control of aged creditors
• Managing the accounts payable email inbox, ensuring all invoices are processed and queries are answered in a timely manner

Vendor onboarding

• Review vendor onboarding forms
• Complete Credit check and Companies House Checks
• Create vendor in the system and send for approval

Process change and improvement

• Identify areas of improvement in process and/or systems and push to implement where aligned with business goals
• Work with external Systems partner to maintain system/support with changes

Stakeholder engagement

• Support PO raisers with queries including managing AP mailbox
• Sharing best practice and organise PO training to drive optimal PO behaviour

What we are looking for:

• A strong level of experience in accounts payable administration, under your belt that is orientated to "fixing and improving" their current/historical roles
• Have excellent organisation and time management skills with a proven record of prioritising workload to meet deadlines
• Competent with Office365 products and finance systems
• Specific knowledge of Microsoft Business Central and/or Expensify

Our client is a scaling organisation in the property development space with a head office in London. They operate a 4 days a week in the office policy, though there is scope in time for this to become 3 days potentially when the right deliverables are in play