Accounts Payable Specialist

POSITION SUMMARY:

Responsible for administering accounts payable processes, including compiling and maintaining accounts payable records and transactions.

This position will assist and provide recommendations in the continuous evolution for improving and enhancing the content of the service delivery model to the organization as a whole.  In addition, the position will be requested to easily adapt to an agile, changing work environment in the performance of assigned tasks and special projects in a growing organization.

POSITION RESPONSIBILITIES:

• Perform detailed review and electronic processing of PO and non-PO invoices ensuring all documentation is accurate and complete.
• Research and resolve invoice discrepancies and issues.
• Research and reconcile vendor statements to correct differences.
• Prepare electronic payment runs for approval and processing in accordance with routine schedules and internal controls.
• Manage shared Outlook AP email researching/responding to inquiries from vendors and internal business partners in a professional and timely manner.
• Monitor, audit and process employee Travel and Expense Reports in accordance with company policy.
• Process and reconcile daily, weekly, and monthly Credit Card transactions.
• Maintain files and documentation thoroughly and accurately, ensuring compliance with company policy and internal controls.
• Assist with internal and external audits as needed.
• Understand sales/use tax laws as they relate to purchases from vendors and ensure accurate capturing of information.
• Understanding of IRS W9 & 1099 preparation and processing.
• Initiates and supports continuous improvement opportunities (process, system, and procedures).
• Provides information for monthly key performance indicators.
• Lead or assist in special projects as required.

Qualification

• Associates Degree in Finance or Accounting preferred
• 3-5 years related experience
• Experienced and competent in using integrated ERP software (SAP preferred).
• Experienced MS Office user (Outlook, TEAMS, Excel, Word, PowerPoint).
• Concur expense experience preferred 
• Solid communication, computer, technology, organizational, and analytical skills are required.
• Highly organized, detail-oriented, and self-motivated
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Dependable, flexible, and consistently reliable team player
• Identifies root causes of problems; generates and evaluates alternative solutions; implements problem resolutions quickly and effectively.
• Proactive problem-solving skills with strong follow-through.
• Communicates information and ideas clearly, shares information broadly and listens carefully.

Additional information

Equal Opportunity Employer – Disability and Veteran

TÜV SÜD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.

For more information on applicable equal employment regulations, please refer to the following: Labor Law 2024