Accounts Payable Specialist

Accounts Payable Specialist

Responsibilities

• Manage all incoming invoices (via hard copy, Finance email, mail, internal submission).


• Validate invoices to ensure accurate amount, period, and account.


• Ensure invoices have the proper approval from project approvers.


• Properly categorize all invoices & expense reports and code to the appropriate GL account/ Project/Line of Business and Office location. 


• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.


• Prepare a payment schedule of when vendor invoices should be processed for payment.


• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.


• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.


• Processes and oversees expense reimbursement and reporting. 


• Ensure that the expense reports are done timely and is in accordance with the company's policy.


• Serve as the point of contact for AP related inquiries across affiliate network.


• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.


• Set-Up vendors in the system with the appropriate documentation (vendor form & W9).


• Assists with the Month-End close process.


• Assists in the financial audit and any client audits that come up throughout the year.


• Assist with the preparation and distribution of 1099s.


• Assist with special projects as required.


• Performs other related duties as assigned by management.
  
  

Qualifications

• Bachelor’s degree with a finance/business background preferred.


• At least 3+ years of experience in AP role.


• Experience with Oracle/NetSuite is required.


• Proficiency in Microsoft Office with intermediate Excel experience.


• Working in the media and/or advertising industry a plus.


• High degree of accuracy and exceptional attention to detail.


• Excellent written and verbal communication skills, including the ability to respond effectively and professionally to the most important inquiries.


• Very organized with ability to prioritize and meet deadlines.


• Self-motivated with a strong sense of ownership.


• Critical Thinker/ Problem Solver - identify alternative solutions, conclusions, or approaches to problems.

Salary Range

Our estimated range for this role is $60k - $65k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

Right To Work In The US

You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

McKinney is a place where everyone can grow. Studies have shown that marginalized communities  such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!