Accounts Payable Specialist

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE  

The Accounts Payable (AP) Specialist is responsible for executing end-to-end AP processes, including invoice and T&E expense processing, vendor payments, Concur configurations maintenance, GL postings, balance sheet account reconciliations, and vendor master maintenance. This role ensures timely, accurate, and compliant transactions while supporting stakeholders. 

Accounts Payable Operations 

• Process and post invoices and statements in SAP (PO and non-PO), including shipping and consignment transactions


• Execute weekly vendor payments and employee expense reimbursements 


• Post and resolve returned vendor payments 


• Facilitate recurring automated expense/invoice postings (e.g., rent, storage) 


• Post manual journal entries in SAP 


• Monitor AP inbox and respond to inquiries related to payments, invoices, travel, and system issues 


• Train and educate business users on systems, policies, and procedures 

Concur Administration & Expense Management 

• Monitor, review and process invoices in Accounting Review queue and assign invoices to business owners 


• Facilitate, create and update Concur user profiles 


• Maintain Concur configurations, including GL accounts, cost centers, workflow approvers and approval limits, and travel policies 


• Review and approve T&E reports in compliance with company policy 


• Troubleshoot issues across Invoice, PO/PR, and T&E modules and resolve import errors 

Vendor Management 

• Review and approve vendor master data change requests  


• Prepare monthly review of vendor master edit report and submit to AP Manager for approval 


• Support periodic vendor master maintenance processes, including duplicate cleanup, deactivation of inactive vendors, and transitioning vendor payments methods from checks to ACH/wires where appropriate  

Audit 

• Support internal and external audits by providing documentation and responding to inquiries 

Reconciliations (Preferred) 

• Reconcile AP GL accounts across company codes using BlackLine 


• Perform AP aging analysis and investigate debit/credit balances in payable accounts 

Qualifications 

• Experience in Accounts Payable, Finance, or a related field 


• Proficiency with SAP and Concur (required) 


• Proficiency BlackLine (preferred) 


• Strong analytical, problem-solving, and organizational skills 


• Excellent communication and stakeholder management abilities 

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.