Accounts Payable Specialist

I’m currently recruiting for my thriving client who are recruiting for accounts payable administrator for their supportive & friendly team on a full time permanent basis.

Location : Outskirts of Woking

Salary: £24,000-£25,000 depending on experience

Hours: 35 hours per week – Monday to Friday (Hybrid working)

Free car park onsite! (Ideally you will need to be able to drive to get there)

Job Duties:

Review Outstanding Invoices:

• Examine the list of unpaid invoices.
• Identify why certain invoices haven’t been processed automatically.
• Direct queries related to unresolved invoices to the appropriate person for resolution.

Follow Up on Outstanding Invoices:

• Regularly check on outstanding invoices to ensure timely resolution.
• Address any issues that may arise during the payment process.

Purchase Order Compliance:

• Reject invoices lacking a valid purchase order number.
• Request suppliers to reissue invoices with the necessary information.

Supplier Statements and Reconciliation:

• Receive monthly supplier statements.
• Collaborate with suppliers to resolve any payment-related issues.
• Reconcile supplier statements quarterly, verifying accuracy.

Retail Queries and Credit Notes:

• Assist Retail teams in resolving queries related to goods (e.g., missing or damaged items).
• Ensure credit notes are accurately recorded in the system.

Timely Email Responses:

• Regularly review the Accounts Payable email inbox.
• Respond to all queries within 48 hours.

VAT Invoices and Debit Balances:

• Chase VAT invoices for Direct Debit accounts or proforma payments monthly.
• Request payment for any debit balances.

• Escalation and Communication:

  • Escalate unresolved issues to the Team Leader.
  • Address any internal or external contact challenges.

  Benefits:

  • Hybrid / flexible working
  • 25 days’ annual leave, plus three additional days at five years’ service and an additional two at 10 years
  • Option to buy and carry forward annual leave
  • Pension plan with up to 10% employer contribution
  • 25 days’ annual leave, plus three additional days at five years’ service and an additional two at 10 years

  Ideal candidate will be:

  • Previous experience of accounts payable desirable
  • Knowledge of accounts payable processes
  • Good to attention to detail