Accounts Payable Supervisor

Job Title: Purchase Ledger Supervisor
Location: Liverpool
Up to £35,000 per annum + Bonus Scheme

Benefits:

• 25 days holiday plus bank holidays
• Annual salary reviews
• Casual dress code
• Social office culture with regular team activities

Overview

A well-established and growing organisation is seeking a Purchase Ledger Supervisor to lead their accounts payable function. This is a fantastic opportunity for someone with strong purchase ledger experience and leadership skills to join a collaborative and friendly finance team.
Key Responsibilities:

• Lead and manage the purchase ledger team, providing guidance and support
• Ensure timely and accurate processing of supplier invoices, particularly for vehicle parts, fuel, maintenance, and workshop services
• Manage fuel usage records, run daily fuel reports, and post related supplier invoices weekly
• Match and code invoices in line with the company's nominal structure.
• Reconcile supplier statements and resolve discrepancies promptly
• Maintain strong supplier relationships and collaborate with internal departments to resolve payment/invoice issues
• Produce weekly purchase order reports summarising spend by supplier and vehicle, reviewing nominal coding accuracy and analysing year-to-date figures and weekly averages
• Work closely with fleet and workshop managers to resolve purchase order or invoice queries
• Manage supplier payment runs and ensure timely processing, including posting payments and recording daily direct debits
• Post and reconcile company credit card transactions monthly, liaising with internal teams for supporting documentation
• Reconcile intercompany accounts and raise recharges for accurate cost allocation
• Monitor aged creditor reports and follow up on outstanding balances
• Assist with month-end close activities, including accruals and ledger reconciliations
• Identify and implement process improvements to enhance efficiency and accuracy
• Support internal and external audits with accurate documentation and responses

Requirements:

• Proven experience in a purchase ledger/accounts payable role, ideally in a high-volume environment and in a supervisory capacity
• Strong working knowledge of purchase ledger systems and financial processes
• High attention to detail and accuracy
• Excellent communication and interpersonal skills across all levels
• Ability to prioritise and manage a varied workload under pressure
• Confident user of Microsoft Excel

Desirable:

• AAT qualification (or working towards)
• Experience using Sage 200
• Familiarity with vehicle workshop and depot-related purchasing processes
• Experience in waste management, logistics, or fleet services industries

Interested? Click apply now or email your CV

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