Admin Assistant

This is an exciting opportunity for a Admin Assistant to join a leading building services maintenance company on one of their exciting contracts near Aldgate. Working for a privately owned maintenance provider, this offers the successful Admin Assitant a chance to join a thriving business and work within an established team.

If you are looking to progress your career and reach your goals, this opportunity offers the chance to achieve all this and more.

Main Duties

• Raise and Close Quotations and Job Sheets
  Prepare, issue, and finalise all quotations and job sheets as required.
• Review Timesheets and Track Wages
  Monitor timesheets and ensure accurate tracking for job progress (JP) and employee wages.
• Filing and Administrative Support
  Maintain organized and up-to-date filing systems while safeguarding confidential information.
• Manage Parking Fines and Vehicle Compliance
  Handle payment or appeals for parking fines on all registered vehicles, manage vehicle tax, and set up parking apps for staff as needed.
• Procurement and Purchase Order Management
  Raise purchase orders, procure materials and supplies from suppliers (including online), follow up on delivery schedules, and coordinate delivery notifications with relevant departments.
• Office Supplies and Facility Maintenance
  Ensure consistent stock and upkeep of stationery, office water, Docmail credits, and boardroom supplies.

Key Requirements:

• Creating and managing quotations and job sheets
• Generating purchase orders and tracking procurement processes
• Strong computer literacy and software proficienc
• Solid numeracy and literacy skill
• Financial awareness and attention to cost control
• Excellent customer service and interpersonal abilities
• Clear and effective communication skill
• Ability to work independently with minimal supervision

Salary and Benefits

• £25,500
• Monday - Friday, 8am - 5pm
• Training to be provided
• Opportunity to work for a social business