Administration - A3

This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered. 

The Directorate for Public Service Reform is primarily responsible for ensuring Scotland’s public services are fiscally sustainable in the long-term and people across the country can access the support they need, where and when they need it most. It focuses on reforming public and third sector services to support vulnerable communities and, ensure there is the right infrastructure in place to help the most vulnerable in our communities and deliver the ambitions of the resource spending review. The Directorate promotes a positive working environment rooted in civil service values, with a strong emphasis on learning, development, and collaboration. 

We have one modern apprenticeship post available which will sit within the Business Management Unit (BMU). This is an exciting post which will support two Deputy Directors in a busy, fast-paced working environment. The role is designed to provide a unique opportunity to join a high profile and complex policy directorate and bespoke tailored inductions and training will be provided on all aspects of the role. The post-holder will receive support and coaching from the directorate BMU and in addition to this, will work towards obtaining an SQA Qualification (SVQ) in Business and Administration. 

Key Responsibilities

• Management of two personal mailboxes, ensuring emails are actioned, allocated and processed promptly.
• Management of two calendars, setting up meetings with internal and external stakeholders, ensuring entries are kept up to date and general coordination in a pressured environment. 
• Provide support at internal and external events by providing administrative and logistical assistance. 
• Provide Information Management Support Officer (IMSO) support to the directorate, responding to requests in a timely manner. 
• Work as part of the wider business management team, providing support to colleagues across the Directorate as and when required. Duties involve the management of document records, maintaining distribution lists, and general administrative ad-hoc tasks as required. 

Working pattern

This role is a permanent level transfer position for a MAPS role.

How to Apply

Applications for this position will only be accepted from substantive A3 grade employees. 

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancies close at 23:59pm on Thursday 23 July.

If you have questions about your application please contact [email protected] 

Selection Process

All applicants will be invited to an informal discussion with the hiring manager. There will be no formal testing or assessment.  

Discussions are expected to be scheduled for w/c TBC