Administration & Communications Coordinator

Your new company

An established organisation is seeking a proactive and organised Administrative & Communications Coordinator to provide high-quality administrative support and help coordinate internal communications across a busy team.This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring the smooth running of day-to-day operations.

Your new role

Reporting into a senior leadership team, you will play a key role in supporting projects, meetings, communications, and administrative activities. You will be responsible for ensuring information flows effectively, coordinating key activities, and providing essential support to colleagues and stakeholders.

Coordinate and manage meetings, including scheduling, room bookings, agendas, and logistics
Support the planning and delivery of internal meetings, workshops, and events
Prepare, distribute, and maintain documentation, reports, and meeting papers
Coordinate internal communications and ensure key messages are shared effectively
Liaise with colleagues and stakeholders to gather information and progress actions
Monitor deadlines and follow up on outstanding actions and requests
Maintain accurate records, trackers, and administrative systems
Support project activities through effective coordination and organisation
Manage shared inboxes and respond to enquiries where appropriate
Assist with document formatting, presentations, and communication materials
Provide general administrative support to ensure the efficient operation of the team
What you'll need to succeed

Previous experience in an administrative, coordination, or support role
Excellent organisational skills with the ability to manage competing priorities
Strong written and verbal communication skills
Confidence liaising with a range of internal and external stakeholders
Experience coordinating meetings, diaries, and communications
Strong attention to detail and accuracy
Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
A proactive and collaborative approach to work
What you'll get in return

Guaranteed 6-month Contract
Competitive rate of pay
Hybrid working pattern
Office based in Glasgow City centre

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Only candidates based in UK and eligible to work in UK are allowed