Administration and Workflow Controller

Closing Date

Job Title: Administration & Workflow Controller

Location: Sussex, Hampshire, Kent, or Isle of Wight – Hybrid (ability to attend team meetings in Falmer)
Contract Type: Full-time
Hours: 37 hours per week
Salary: Up to £35,000 per annum

About the role

We are looking for an Administration & Workflow Controller to join our Water Resources & Production Delivery team. This is a newly created position designed to strengthen administrative, financial, and workflow coordination across both planned and reactive operational activity.

Working in a fast‑paced and collaborative environment, you will play a key role in ensuring smooth project delivery, accurate performance tracking, and clear communication between operational teams, contractors, and stakeholders.

This role would suit someone organised, proactive, and confident using Microsoft Office tools, particularly Excel. Experience in financial administration or project support is highly beneficial.

What you will be responsible for:

• Maintain and update project documentation, schedules, and compliance records
• Prepare and distribute progress reports, meeting minutes, and financial summaries
• Track budgets, invoices, and financial performance across projects
• Raise and monitor work orders from Operations
• Support audits and reviews through timely and accurate information
• Assist Project Managers with planning, scheduling, and milestone tracking
• Act as a key point of contact for contractors and internal teams

Additional requirements specific to the role

• Occasional travel to Falmer for team meetings
• Coordination across multiple operational areas

What you’ll bring to the role:

Essential

• Strong Microsoft Office skills, with advanced Excel proficiency
• Excellent organisational and communication skills
• Ability to manage multiple priorities and deadlines
• Basic experience in financial administration
• Previous experience in project administration or coordination

Desirable

• Experience working within operational, engineering, or utilities environments
  Knowledge of financial tracking tools or workflow management systems

About Southern Water

Southern Water is at the forefront of transforming Britain’s water industry, investing significantly to enhance resilience, sustainability, and service excellence. With £7.8bn planned investment for 2025‑30, this is an unparalleled opportunity to join a business committed to delivering a generational shift in the way water services are managed.

You will be joining at a time of significant change, working alongside a highly skilled leadership team with a clear vision for the future. We offer an environment where talented professionals can make a meaningful impact, influence major operational improvements, and contribute to long‑term value creation.

Our Commitment to Inclusivity

At Southern Water, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.

If this role isn’t quite what you’re looking for but you would like to be contacted about future opportunities at Southern Water, you can register your details here: https://wd3.myworkdaysite.com/en-US/recruiting/southernwater/SouthernWater/introduceYourself

Our Commitment to Diversity

We welcome applicants from all backgrounds, identities, and experiences. We do not discriminate based on race, ethnicity, gender, sexual orientation, age, disability, religion, or any other protected characteristic. If you need reasonable adjustments during the recruitment process, please let us know.

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