Administration Coordinator

Our client, a reputable and professional organisation, are looking for a detail-oriented and proactive Administration Coordinator to join their business.

Your role will be to support the external sales teams with their administration. This role is essential in ensuring the smooth operation of sales-related processes, maintaining accurate records, and providing comprehensive administrative support to the Sales Director and wider team. The ideal person will have a strong ability to manage multiple responsibilities efficiently while maintaining accuracy and organisation.

If you enjoy a busy and varied role where you will be integral to the business, then this opportunity could be a good fit for you.

As the Administration Coordinator you will be responsible for:

• Maintaining and updating records
• Handling the circulation and electronic filing of documentation related to plot sales.
• Regularly update sales reports, including visitor logs, part exchange details, and government-supported schemes.
• Prepare and distribute completion statements to relevant stakeholders.
• Coordinate uniform and personal protective equipment (PPE) orders for the department.
• Administer lone worker devices for sales advisors, ensuring compliance and functionality.
• Provide secretarial and administrative support, including diary management, meeting minutes, correspondence preparation, and record-keeping.
• Process cheque payments and administer refunds accurately and efficiently.
• Review and distribute plot contracts for signature as required.
• Adhere to company health and safety policies and procedures in all tasks.
• Organise corporate hospitality events, including planning, bookings, invitations, and budgeting.
• Oversee invoice management, including checking and processing through company systems.
• Manage the procurement and distribution of office supplies and stationery for developments.
• Provide reception cover and assist other departments with administrative support as needed.
• Ordering supplies and some secretarial support to the Director.

As the Administration Coordinator you will have:

• Strong organisational and administrative abilities with keen attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite and sales-related database systems.
• Ability to multitask and work efficiently in a fast-paced environment.
• Previous experience in a sales administration or coordination role is preferred.
• Understanding of health and safety policies within an office or sales environment is beneficial.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and growth.

If the position of the Administration Coordinator sounds like you, then we would love to hear from you and will be reviewing all applications over the next 2 to 3 weeks. If you are selected, we will be in contact and if not, we will be keeping your details on file for any future vacancies. For more details, please contact us.

If you are selected for the position of the Customer Service Administrator, we will be in contact and if not, we will be keeping your details on file for any future vacancies. Please follow us on Twitter (@ExactSourcing) or 'like’ us on Facebook to keep updated with any future opportunities.

Please note by applying for this role you are agreeing to your CV being held on our database where it will be stored confidentially and securely. Your CV will be used and kept only for us finding you a new role. You can ask for the deletion or correction of your data, or to opt out of this service at any point by informing Exact Sourcing.

Exact Sourcing is an equal opportunity employment agency.