Administration Manager

As part of the Finance team, the Administration Manager will maintain the office services by organizing office operations and administrative procedures, focused on providing daily and monthly accounting and administrative support to headquarters in Spain from our UK office.

Duties & Responsibilities:

• Manage sales invoicing, accounts receivable, and credit chasing.
• Oversee invoice management, validation, and reconciliation processes.
• Process payments, conduct bank transfers, and ensure accurate daily bank updates.
• Track and report expenses, including personnel and travel-related costs.
• Prepare and submit financial and administrative reports for headquarters.
• Coordinate documentation and communication with suppliers and external partners.
• Support internal accounting tasks using the company’s ERP (e.g., NEXUS).
• Manage cash flow and cost forecasting.
• Maintain personnel documentation and prepare payroll-related information.
• Ensure accuracy and consistency in document workflows and administrative procedures.
• Provide general support to visitors.
• Partner with HR to maintain office policies and support office-related recruitment.
• Perform general administrative duties to support daily company operations.

• High Degree in Accounting, Finance, Business Administration, or related field.
• Experience in a finance environment with an understanding of the basic accountancy principles, data and administrative management practices, and procedures.
• Knowledge of payroll and employee benefits, is a plus.
• Native English speaker. Knowledge of Spanish, German, French, or other languages is a plus.