Administration Manager

Job Description:

Administration Manager – Retirement Village
Location: Richmond Village Aston, Richmond Drive, Off Maple Drive, DE72 2EA
Salary: £33,000 per annum
Contract:12 month Fixed Term Contract

Shifts: (40 hours per week, Monday–Friday, 09:00–17:00) Flexibility Required

About Us
At Bupa, we provide exceptional support when it matters most. Richmond Villages offers luxury retirement living with personalised care that promotes independence and choice.

Role Overview
The Administration Manager ensures the efficient operation of the village by overseeing administrative functions, managing staff, and coordinating across departments. This role is key to maintaining high service standards and creating a safe, supportive environment for residents.

Key Responsibilities

• Collate, report, and monitor data including resident occupancy, aged debt, and staffing; highlight anomalies and seek resolution.
• Provide accurate and timely reports to the Registered Manager, Village Manager, and Head Office within set deadlines.
• Meet regularly with the Registered Manager to review monthly management accounts and address financial and administrative issues.
• Submit required data to Support Offices on behalf of the Registered Manager and Village Manager.
• Manage the staff recruitment process, ensuring all departments are supported and associated administration is completed.
• Maintain accurate resident and staff files, ensuring all company and legal documentation is securely stored in line with policy.
• Manage, train, and support Receptionists and Administration Assistants in their roles (if applicable).
• Actively participate as a member of the Departmental Heads team.

Skills & Qualifications

• Proven managerial experience, ideally in healthcare or retirement living.
• Strong organisational, leadership, and communication skills.
• Compassionate, customer-focused approach.
• Degree or diploma in business administration or related field (desirable).

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• My Healthcare - Quick, easy access to support, advice, and treatment for a variety of health-related issues, including remote GP, physiotherapy, and mental health support – all available from one phone number 24/7.
• Annual allowance which you can redeem against a menu of Bupa healthcare products, all to the approximate value of £350
• Free meal with every shift.
• 28 days holiday.
• Long Service - For every milestone at Bupa we will reward you with ecards, extra holidays and money!
• Interest- free annual travel Loan to enable the purchase of public transport annual season tickets.
• Wagestream - Have early access up to 40% of your earned wages within minutes.
• Competitive Pension plans and Parental leave options as well as access to unique products such as our Menopause plan.
• My Bupa Extras - discounts at your favourite retailers, plus a huge range of tools, content and information to support you with your wellbeing.
• We offer a sick pay scheme to our frontline teams, as an addition to statutory sick pay, to help provide some reassurance and financial support during longer absences.

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do. 

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.  

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