Administration Manager (Primary) - Medina Primary School

Our friendly one-form entry primary school in Cosham is seeking a dedicated Finance and Administration Officer who brings a "can-do" attitude and a hands-on approach to our supportive team. At Medina Primary School, our culture is rooted in relational practice. As a close-knit one-form entry school, this role serves as the very heartbeat of our school community. 

Working closely with the headteacher at both a strategic and operational level, you will ensure our school operations and resources directly enhance pupil well-being, learning opportunities, and classroom experiences. The successful candidate will oversee administrative and financial functions—including budget planning and monitoring, audit compliance, and key HR processes—while providing a warm, welcoming, and empathetic presence for our children, staff, parents, and visitors. 

Are you: 

● Someone who values connection and collaboration, and enjoys being the relational heart of 

a close-knit, one-form entry primary school community in Portsmouth? 

● Highly organised, able to prioritise effectively and maintain high professional standards 

while working with flexibility? 

● A strong, warm communicator who builds positive, respectful relationships with children, 

colleagues, parents, governors, and contractors? 

● A reflective practitioner, eager to develop your skills and respond flexibly to the needs of 

the school? 

If so, we would love to hear from you! 

Key Responsibilities 

● Support the preparation, management, and monitoring of the school budget to ensure 

financial resources directly support pupil opportunities and classroom needs. 

● Manage day-to-day financial operations, including processing invoices, payments, 

reconciliations, and banking. 

● Evaluate financial information and consult with the Headteacher and Governors to 

prepare a realistic and balanced budget for school activities. 

● Maintain accurate financial records in accordance with audit requirements and 

Portsmouth County Council regulations. 

● Administer staff expense claims, payroll forms, and grant applications. 

● Assist with tendering processes and purchasing decisions to ensure best value. 

● Provide ongoing budgetary information to relevant stakeholders. 

● Oversee administrative tasks, including maintaining inventories, recording staff 

absences, and processing HR-related forms. 

● Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, 

clarity, and a solution-focused approach. 

● Produce reports for, and attend, Governor Finance Committee meetings. 

● Maintain financial databases and systems, ensuring data accuracy and security. 

● Act as Data Protection Officer for the school and support ICT-related financial systems, 

ensuring compliance with data protection regulations. 

● Ensure adherence to financial regulations, policies, and internal controls. 

● Support health and safety compliance and other statutory requirements, as required. 

● Contribute to wider school administrative and operational duties, as needed. 

Full training will be provided from the commencement of post for the successful candidate. 

What We Offer 

● Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family. 

● Professional Growth: Access to ongoing development opportunities tailored to school finance. 

● Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities. 

● Portsmouth Community Setting: A warm, professional role within a close-knit, relational one-form entry school community where everyone belongs. 

● Salary: Band 7 

● Hours: 37 hours per week Hours can be flexible for the right candidate but ideally would be 8:15am-4:15pm Monday to Thursday, 8:15pm-3:45pm Friday.  

● Contract Type: Permanent, Term Time plus 2 weeks (40 working weeks) 

● Working Pattern: Monday to Friday, full-time hours during school terms, plus 10 days to be worked during school closure periods (by agreement). 

● Visits to the school are encouraged - please contact [email protected] 02392375475 for further details and to arrange a visit.  

Closing date 16th November 2026

To start as soon as possible

Job Description 

Application Form