Administration Secretary

Administrator/PA
Based in Datchet / £28,000 - £32,000

We are seeking an experienced, flexible, and highly organised Administration Officer/PA to join a highly successful early years organisation. This vital role supports the operational excellence of the organisation by ensuring accurate financial record-keeping, timely invoicing, and effective communication with families and staff. The successful candidate will play a key part in supporting the smooth running of the setting.

This role requires some travel within the Datchet area. A full UK driving licence and flexibility are essential.

Key Responsibilities

Administration

• Manage and reconcile accounts including fees, funding, and petty cash.
• Prepare and issue accurate invoices to families.
• Monitor and follow up on outstanding payments with professionalism and sensitivity.
• Work alongside the Managers to ensure funding claims are accurate and submitted on time.
• Maintain clear, confidential financial records in line with GDPR and regulatory requirements.

Communication and Relationship Management

• Serve as a point of contact for fee and payment queries from families, providing clear and supportive communication.
• Liaise with local authorities and funding bodies regarding childcare funding, where necessary.
• Support the leadership team by preparing financial reports and updates.

General Administrative Support

• Monitor and respond to finance-related email correspondence promptly.
• Assist with administrative duties as required, including supporting compliance and regulatory paperwork.
• Ensure financial procedures reflect best practice within the early years sector.

Flexibility and Team Support

• Travel within the Datchet area to support on-site financial tasks or meetings.
• Build strong working relationships with managers, staff teams, and external partners.
• Adapt to the changing needs of a dynamic early years environment.

Person Specification

Essential

• Experience in financial administration or bookkeeping (experience within early years settings is highly desirable).
• Excellent numerical and organisational skills.
• Strong IT proficiency, including Microsoft Office and nursery management software (or willingness to learn).
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Full UK driving licence and willingness to travel within the Datchet area.