Administrative Assistant

The H. Lavity Stoutt Community College is seeking an exceptional individual to fill the role of Administrative Assistant

at the Robert Mathavious Institute.

Job Description/Duties and Responsibilities

The Administrative Assistant performs diversified and varied administrative duties to support the department.

Duties include:

• Provide confidential administrative support to the Director, Executive Assistant and Professional Tutors of the RMI;


• Maintain calendars and schedules of activities, meetings and various events; coordinate activities with other departments, the public and outside agencies; (e.g. maintain electronic file noting current workshops and customized training courses.)


• Advise students and employers about the programmes and courses offered, dates and times of offerings, admissions procedures, eligibility requirements and costs;


• Liaise with internal departments throughout the student experience including registration, scheduling of courses and examinations, and any other related functions;


• Liaise with external parties to assist with the awareness and implementation of new offerings,


• Assist with events such as face-to-face seminars, workshops, conferences, graduations and any other activities held by RMI;


• Assist with the administration of courses for clients, including course launch, tracking, and certification as necessary;


• Function as an ACCA Exams Invigilator;


• Be responsive to queries from students and partners through the appropriate mediums;


• Perform general clerical work including filing, scheduling appointments and meetings, making travel and accommodation arrangements;


• Organize and maintain filing systems; maintain records related to specific area of assignment; including copies of major records in the Director’s Office;


• Assist with the preparation of training materials for programmes and workshops including copying; editing; preparing classrooms;


• Assist with preparation and maintenance of marketing and publicity related materials.


• Perform any other duties of tasks that may be assigned by the Director or designee.

Qualifications and Experience

• Bachelor’s degree or professional equivalent


• 2 years of administrative experience,


• Working knowledge of the basic administrative processes of an institution of higher education / training organization, or the ability to adapt the knowledge of comparable processes from a similar organization.

To Apply

Applicants should submit a cover letter of formal application, as well as a detailed resume of all educational and professional experiences together with copies of relevant credentials and three letters of reference. Applications should be addressed to the Human Resources Manager and should be submitted via BambooHR. For additional information, please call 541-2169.

Salary: $36,651.37 

Closing Date: September 30, 2025