Administrative Assistant

An exciting opportunity has arisen to join our Admin Team at our Glasgow office.

Who are we?

Alexander Sloan was established in 1867. We are proud to be one of Scotland’s longest standing independent accountancy firms.

We work in partnership with our clients, understanding their specific needs and creating a tailored service, backed by current technical expertise. We work across a wide range of sectors, and through integrating accounts, audit, tax and business advice we can provide you with the comprehensive service you need.

Want to learn more about us and our values? Head over to alexandersloan.co.uk/about/value-statement/

Job Role

The role will be to support the Office Administrator in administrative duties and you will be the first point of contact for visitors to the office providing a professional reception service, as well as a high-quality range of administrative support across all departments of the Firm. You will be a problem solver, have a genuine desire to work collaboratively, manage several workloads with good organisation, and can operate confidently.

Some of your key responsibilities will be :

Supporting the Office Adminsitrator in providing support to the wider team
Being the first point of contact for clients, both at reception and by telephone
Managing all incoming and outgoing mail and arranging courier services, where required
Handling main office e-mail and directing telephone enquiries
Data entry and system updates – e.g., Glide; Dext; Circit; Encompass
General administrative duties such as document printing and scanning, generating letters and other correspondence, diary management, collating and updating records etc
First point of contact office supplies, third party providers and other external services
Processing confidential and sensitive data
Liaising with IT and telecoms providers
Handling all day-to-day and ad-hoc front office tasks as required

Am I the right fit?

We are looking for candidates with a strong desire to learn and succeed within the role.

Here is what we are looking for in an ideal candidate:

Experience within a similar client facing administrative role with exceptional communication skills
Excellent IT Skills and experience of using Microsoft Office 365 – SharePoint, Word, Excel, Outlook and PowerPoint - are essential.

What you will get in return:

Flexible working
You will receive 31 days holiday as standard - to ensure that you keep a healthy work-life balance
Plus other Company benefits such as enhanced parental pay, social nights!

Interested? If you feel that you are the ideal candidate for this position, apply today!

If you have any questions regarding the role, than please get in touch with our HR team [email protected]