Administrative Assistant | Foundation School | Reading

CORE PURPOSE

We require a highly organized, proactive, and meticulous administrative specialist to support our central school operations team. The role involves managing day-to-day office logistics, executing data management tasks across internal school systems, and providing efficient clerical support to faculty teams and senior leadership.

KEY TASKS & DAILY OPERATIONS

• Information Systems Management: Maintain and update student records, attendance data, and contact logs on the internal Management Information System (MIS), ensuring absolute accuracy and compliance with data protection policies.

• Communications & Copywriting: Draft, format, and distribute school-wide newsletters, parental letters, and email notifications, ensuring all external communications are professional, clear, and issued on schedule.

• Reprographics & Faculty Support: Coordinate large-scale printing, resource collation, and laminating projects for teaching staff, ensuring classrooms are fully equipped with required physical learning materials ahead of lessons.

• Admissions & Event Support: Assist the operational team with the administration of student admissions, options processing, and the coordination of logistics for parents' evenings, open days, and school trips.

• Inventory & Supplies Procurement: Monitor stock levels of essential office stationery, first aid supplies, and staff room resources, raising purchase orders and checking incoming deliveries against invoices.

ENVIRONMENT & STRUCTURE

• Foundation Framework: Operating as a stable, local authority-maintained Foundation School, our governing body holds direct responsibility for the school's running, maintaining a strong sense of institutional autonomy and a deeply collaborative local identity.

• Behaviour Systems: The campus implements highly consistent, school-wide behaviour routines that maintain a quiet, respectful, and orderly atmosphere, ensuring the central administrative suite remains a calm, productive, and focused workspace.

PROFILE REQUIREMENTS

• Experience: Proven administrative or clerical experience within a busy office environment, with school office experience highly valued alongside transferable corporate or commercial administration skills.

• Technical Skills: Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook) and a demonstrated capability to rapidly adapt to bespoke data management platforms and entry systems.

• Organizational Aptitude: Exceptional time-management skills, a sharp eye for detail, and the ability to prioritize a varied workload under pressure while maintaining a welcoming, professional demeanour.

REGIONAL CONTEXT

• Tech & Innovation Hub: Located in Reading, the school is situated in one of the UK’s premier technology and commercial corridors, benefiting from a thriving local economy and significant regional infrastructure investment.

• Connectivity: The location offers premier transport links, situated close to the M4 corridor with rapid, direct rail connections via Great Western Railway and the Elizabeth Line, linking seamlessly across the Thames Valley and into central London.

APPLICATION INTAKE

Please submit your current CV to begin the application process.