Administrative Assistant HR – 3 Month Contract

• Previous public sector, police force, or local authority HR experience is highly desirable.
  

Summary

Responsibilities

• Job Evaluation Support
  
  
  
  • Organize and coordinate Job Evaluation Panels.
    
  
  
  • Arrange manager attendance and distribute relevant documentation.
    
  
  
  • Issue formal notifications of panel outcomes to stakeholders.
    
  
  
  • Maintain a comprehensive library of role profiles and job evaluation records.
    
  
  
  • Ensure an accurate audit trail of all amendments and updates.
    
  
  

• Job Analysis & Documentation
  
  
  
  • Allocate job analysis requests to appropriately trained staff.
    
  
  
  • Arrange interviews and meetings as required.
    
  
  
  • Liaise with managers and HR Advisors regarding amendments to job description questionnaires.
    
  
  
  • Produce accurate, agreed, and signed documentation within agreed timescales.
    
  
  
  • Ensure compliance with HR policies and procedures.
    
  
  

• HR Systems & Database Administration
  
  
  
  • Maintain and update HR systems, databases, and competency frameworks.
    
  
  
  • Update intranet and SharePoint pages with approved changes.
    
  
  
  • Produce role requirements from approved job descriptions.
    
  
  
  • Maintain accurate records and audit trails of all changes.
    
  
  

• Administrative Support
  
  
  
  • Provide comprehensive administrative support to the Operational HR Team.
    
  
  
  • Manage correspondence, files, records, and documentation.
    
  
  
  • Gather information and undertake research as required.
    
  
  
  • Organize meetings and prepare agendas and supporting papers.
    
  
  
  • Take accurate meeting minutes and record actions.
    
  
  

• Reporting & Data Management
  
  
  
  • Create, maintain, and update spreadsheets and management information reports.
    
  
  
  • Support pay and benefits administration through accurate reporting.
    
  
  
  • Assist with the preparation of Word documents, reports, and PowerPoint presentations.
    
  
  
  • Maintain accurate records and performance information.
    
  
  

• Customer Service & Communication
  
  
  
  • Handle telephone and email enquiries professionally and confidentially.
    
  
  
  • Respond to internal and external enquiries appropriately.
    
  
  
  • Take messages and direct enquiries to the relevant department.
    
  
  
  • Maintain confidentiality when dealing with sensitive HR matters.
    
  
  

• Grievance Administration
  
  
  
  • Maintain grievance administration systems and records.
    
  
  
  • Log, acknowledge, and distribute grievance documentation.
    
  
  
  • Liaise with senior HR colleagues regarding grievance allocation.
    
  
  
  • Ensure all electronic and manual records are maintained accurately and can be retrieved when required.
    
  
  
  • Support the effective management and monitoring of grievance processes.
    
  
  

• Qualifications
  
  
  
  • Essential: Good standard of education, including GCSE English and Mathematics (or equivalent).
    
  
  
  • Desirable: Qualification in Business Administration, HR Administration, or a related discipline.
    
  
  

• Knowledge
  
  
  
  • Essential: Understanding of administrative processes and office procedures; knowledge of maintaining accurate records and databases; understanding of confidentiality and data protection requirements.
    
  
  
  • Desirable: Knowledge of HR processes and procedures; understanding of competency frameworks and job evaluation processes; familiarity with public sector or police force HR environments.
    
  
  

• Experience
  
  
  
  • Essential: Experience in an administrative support role; proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint); experience maintaining spreadsheets and databases; organizing meetings and taking accurate minutes; handling confidential information.
    
  
  
  • Desirable: Previous HR administration experience; experience in public sector, police force, or local authority; supporting grievance or employee relations processes; maintaining financial or management information systems.
    
  
  

• Skills & Competencies
  
  
  
  • Essential: Excellent organizational and time-management skills; strong administrative capabilities; high attention to detail; excellent written and verbal communication skills; ability to prioritize workloads and meet deadlines; strong IT and data management skills; ability to work independently and use initiative; professional and confidential approach to sensitive information; strong customer service and interpersonal skills.
    
  
  

• Other Requirements
  
  
  
  • Ability to manage multiple priorities and interruptions effectively.
    
  
  
  • Ability to work independently when required.
    
  
  
  • Commitment to maintaining confidentiality at all times.
    
  
  
  • Flexible and professional approach to work.
    
  
  

Additional Information

• This is a 3-month temporary contract.
  


• Rate: £16.16 per hour (Umbrella).
  


• Hybrid working – 3 days office-based, 2 days home working.
  


• Pay is provided on a bi-weekly basis.
  


• Previous public sector, police force, or local authority HR experience is highly desirable.
  


• Opportunity to support a busy Operational HR function.
  


• Immediate start available.