Administrative Assistant - Summer Placement

Location: Jamaica Street, Edinburgh
Department: Lettings
Duration: Temporary, fixed-term contract from mid-June 2025 until early September 2025
Hours of work: 37.5 hours, Monday to Friday, 09:00 - 5:30We are looking for a motivated and enthusiastic individual to join our team for the Summer. 

You will provide support to our rapidly growing teams, who deal with the booking and management of a portfolio of properties available for short-term let throughout the year and Edinburgh Festival and a large portfolio of long-let properties.

Working closely with the Short Lets Manager & Lettings Associate Director you will provide support by undertaking a multitude of different tasks which will vary on a day-to-day basis.  

This role will provide an excellent opportunity to gain practical experience, collaborate with property professionals and a chance to develop skills that will be valuable for your future career. Within our Short Lets Team:

• Pre tenancy move in checks ensuring the property is set up for a guest move in
• Making up welcome packs for guests
• Delivery of items to the properties as needed
• Answering the telephone
• Arranging key cutting & assigning keys to guests
• Meeting owners
• Ad hoc property/tenant visits
• Providing reactive support

Within our Edinburgh Lettings Team:

• Assisting with viewings
• Answering telephone calls and booking viewing appointments
• Delivery of items to the properties as needed
• Assigning keys to tenants and contractors
• Providing administrative support to the wider lettings team with a variety of tasks

• It is essential that candidates hold a full clean driving licence
• Complete administration and processes thoroughly and methodically
• Be a team player and can build good working relationships with other teams
• Good geographical knowledge of Edinburgh
• Be confident using IT applications
• Can multi-task and thrive in a close team environment
• Have a flexible approach to work and show initiative