Administrative Coordinator - Bank

We exist to bring new medicines to life. What if your administrative support expertise could help us accelerate that journey?

FORTREA IN LEEDS – WHERE MEDICAL BREAKTHROUGHS BEGIN

At Fortrea, our world-class Clinical Research Unit in Leeds sits at the heart of innovation. Just a short 7-minute walk from the train station, this 65,000 ft², 100-bed facility is a cornerstone of our global operations. Dedicated to Early Clinical Research, it’s where life-saving medicines begin their journey.

And this is where you come in because we are expanding and now seeking our new Clinical Trial Participant Recruitment Administrative Coordinator.

You’ll be part of a team that asks one crucial question: will this new medicine be safe? If you enjoy working in a fast-paced environment, speaking with people and contributing to meaningful research while keeping flexibility in your schedule, this could be a great fit. 

• This is a Bank (0-hours) position, where work is offered based on clinic demand. 
• Office-based job at our Drapers Yard Clinical Research Unit, just a 7-minute walk from the train station
• Shifts are scheduled Monday to Sunday and may include weekends, twilight shifts and night shifts, based on availability
• During busier periods, you could work up to 37 hours per week; however, the number of hours offered can vary from week to week depending on operational needs.

This role offers the opportunity to gain experience in a clinical research environment, supporting important studies while working flexibly around other commitments.

WHO YOU ARE

• Typically 3+ years’ administrative experience.
  • Experience in clinical trials, lab, hospital or similar setting would be an advantage, but not essential. We’ll provide full training if you don’t have this background.

• High attention to detail and follow-through

• Strong organizational and multitasking skills.

• You will be responsible for a wide range of work assignments, so must be well organized, and able to liaise and manage the communication flow between multiple teams and several projects at the same time.

• Able to demonstrate working knowledge of Microsoft Office (Outlook, Word, Excel)

ON A NORMAL DAY…

You will support our Clinical Operations team in their participant recruitment efforts, ensuring the correct eligibility of participants in the right clinical trial. You will prepare and collate the right data to ensure the selection of quality subjects for specific studies; and you will be the focal point for post-screening data queries within the organization and from clients. You will:

• Be the focal point preparing and collating complex and diverse health screening data coming to you from different teams, and
• Communicate this to the appropriate group (from physicians to pathologists or study managers), to ensure the accurate and fast selection of subjects for specific studies.

As the person acting as a central hub of subjects´ information and for answering questions within Fortrea and from clients, you will:

• Streamline the daily process of gathering & presenting participants´ laboratory results and collating screening data to physicians for medical review and acceptance of subjects for study.
• Determine the panel of eligible and standby subjects for specific studies after receiving completed data from the physicians

• Conduct daily QC of screening Case Report Forms (CRF).
• Maintain exquisite documentation and accurate record keeping of the process: from organizing, overseeing and compiling CRF workbooks, managing subject ID codes and other info to CRFs or ICFs, to maintenance of the post screening data archiving process relating to screening data, tests and measurement results.
• Ensure that the highest levels of ethical and medical confidentiality are maintained and that volunteer’s records are stored securely with restricted access.

One of your main goals will be ensuring that our clinic screening capacities are used to its maximum potential, achieving the maximum number of participants for check-in as possible daily. Communication with participants will be the other key goal and you will co-ordinate the subjects callback process.

If you enjoy staying organised, working with detail, and being part of something that genuinely makes a difference, we’d love to hear from you. Apply now and join us in supporting the next generation of medicines.

Learn more about our EEO & Accommodations request here.