Administrative Receptionist

As a member of the London based team, this role will be key as first point of contact to the Company for external visitors, including investors, advisors and other work partners as well as overseas staff. The candidate will be working closely with the Head of Operations and Control and supporting a motivated and entrepreneurial team of professionals, helping us build our franchise in the UK.

Client Details

Our client is a well-established fund manager in the Energy industry. This large organisation is renowned for its commitment to excellence and its significant influence within the sector.

Description

· To be the first point of contact for external visitors to the Company

· Announce the arrival of guests

· Manage the switchboard, redirecting internal and external phone calls

· Organise incoming and outgoing packages and post

· Ensure the reception areas are kept tidy

· Book meeting rooms

· Ensure meeting rooms are kept tidy and make any necessary arrangements for meetings (breakfast, lunch meetings…)

· Assist with the organisation of Company events

· Arrange cars and couriers

· Order stationery and office and kitchen supplies

· Book and arrange travel, transport and accommodation for the team's work trips

· General administrative duties including preparing internal notes/documents, filling and photocopying

· Take care of expenses of the team members

· Support office management tasks including dealing with different providers (e.g. mobile, utilities, security company)

· Assist the Head of Operations with other administrative duties

Profile

· Proven experience of working on a front reception desk ideally within the Financial Services industry

· Professional confident, clear telephone manner

· Strong interpersonal/communication skills - verbal and written

· Excellent time management skills and ability to multi-task

· Good attention to detail and accuracy

· Flexible (i.e. ability to adapt to change/approach to work, ability to multi-task)

· Excellent PC skills and aptitude for learning new systems

· Must be self-motivated and have the ability to work on own initiative

Proficient use of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

Job Offer

• A competitive salary in the range of £25,000 - £35,000 per annum.
• Generous holiday leave.
• A friendly and supportive work environment
• A unique opportunity to be part of our department in London.
• Benefits like Cycle to work scheme.

Take advantage of this excellent opportunity to develop your career. We encourage all suitable candidates to apply for this Administrative Receptionist role today.