Administrator (10 Months FTC)

Bauer Media Outdoor is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio. Our talented team of over 600 people works in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.

At Bauer Media Outdoor, we are committed to Creating the Future of Media. We’re at the forefront of change in our industry, making innovative use of technology and realising the potential of Out of Home media.

About the role;

We’re looking for an experienced Administrator to join our Estate Management team on a 10 months Fixed-term maternity cover basis. This role will be crucial in supporting our Estate Managers, ensuring that administrative tasks are completed accurately and efficiently, while helping to maintain the smooth operation of the team.

You will be directly supporting the Estate Managers on various activities, including Choice sales, quotes, orders, invoicing, and liaising with multiple departments to ensure that our small format estate runs seamlessly. This role is based in our Soho London office with some travel to Dartford as and when needed.

What you’ll be doing…

•  Provide key administrative support to Estate Managers, ensuring smooth operations across the small format estate
• Assist with reporting and analysis of Estate Management activities and contract performance
• Raise Choice quotes, orders, and invoices, liaising with the Construction team on delivery schedules and addressing issues impacting the Choice build programme
• Manage internal and external correspondence and queries, ensuring efficient delivery of administrative functions within relevant timescales
• Handle customer complaints and feedback, escalating where necessary to the relevant departments (e.g., Digital Support, Poster Management, Construction Management, HS&E)
• Organise meetings, manage filing systems, and provide other essential administrative duties
• Build positive working relationships with all team members and contribute consistently to team sessions and business goals

What you’ll bring…

• Proven administrative experience with excellent organisational skills and a high level of accuracy
• Strong proficiency in Microsoft Word and Excel
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work under pressure
• Strong customer service skills, with experience handling both internal and external queries
• Proactive team player with the ability to work independently

What’s in it for you?

Our people are bonded by a humility and commitment to challenge the status quo. We offer a great team to be a part of a home for your individuality, as well as a place to bring fresh ideas and to grow and develop. We have a fun and informal culture while also being a future-facing business that wants to make a difference. So, Bring you. Shape us

• Salary £28,000-£30,000 (pro-rated for FTC duration)
• Hybrid working (3 days in the office, 2 days from home)
• 25 days holiday (plus bank holidays) pro-rated
• Company pension scheme matched up to 8%
• Healthcare cash plan and life insurance
• Cycle to work scheme, travel/season ticket loans, and exclusive discounts with retailers
• Volunteer days for charity and a chance to give back to the community

At Bauer Media, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.