Administrator

About the client

A very well known client of ours who are a well established local business in Essex, are looking for an administrator to assist in their subcontractor team. This role is office based working 8.30am - 5.30pm.

About the Role:

We are seeking a proactive and highly organised Administrative Coordinator to join our team. This is a varied role, ideal for someone with excellent multitasking abilities and strong attention to detail.

Key Responsibilities:

Daily/Weekly Tasks:

• Processing new supplier and customer applications, including account set-up and credit checks

• Managing external contractors, including issuing contracts and handling queries

• Sending rate confirmations and updating job records

• Monitoring and responding to a shared inbox

• Ordering supplies and managing stock levels

• Issuing and administering fuel/payment cards and handling related queries

• Processing supplier and contractor invoices

• Preparing and uploading payment files for scheduled bank payments

• Recording direct debits and card transactions in accounting software

• Raising internal invoices for services and supplies

• Raising monthly rental invoices

• Carrying out credit control, including sending statements and chasing overdue payments

• Maintaining and updating recharge records for damages, repairs or other costs

• Issuing purchase order numbers and managing recurring orders

Ad Hoc Tasks:

• Organising events and booking travel (flights/hotels)

• Coordinating office maintenance and repairs

• Scanning and filing key operational documents

• Following up on outstanding queries

• Assisting with month-end processes, including preparing accruals and outstanding purchase order reports

What We’re Looking For:

• Strong administrative and organisational skills

• Confident using business software (e.g., Excel, accounting or ERP systems)

• Excellent attention to detail and time management

• Ability to prioritise tasks and work independently

• Comfortable communicating with both internal teams and external partners