Administrator & Logistics Support

Reports To: ADMINISTRATION MANAGER

Hours of Work: 08.00 - 17:00 MONDAY TO FRIDAY 1 HOUR LUNCH

JOB PURPOSE:

To provide first class, professional administrative support to the Company, along with some support for reception.

PRIMARY ACCOUNTABILITIES:

* Releasing of Master Record Cards (MRC) to produce final certificates for new build and repair and overhaul

* Inputting of all orders onto PC for both new build, repair overhaul and acquisition company customers

* Ensuring correct data is inputted and detailed on company certificates

* Processing customer quotation approvals within the department

* Producing customer quotations via internal computer software

* Keep in a clean, tidy and organised system, all paperwork associated with current and past work packs

* Adhering to the appropriate chains of communication within the department and Company

* Strive to be flexible within the department, supporting all team members where necessary ie providing cover for reception on rotational basis or as and when required

* Perform other duties as and when required by the manager / supervisor of the department, such as support to the Purchasing department.

* Answering and fielding telephone calls to the correct individuals or departments

* Aim to understand MEL capabilities

THE FOLLOWING EXPERIENCE WOULD BE DESIRABLE:

* Knowledge of Logistics Imports/Exports.

* Preparation and clearance of all importing and exporting of goods into and from the company, both UK and Overseas.

PERSONAL SKILLS / ATTRIBUTES:

* Good written and verbal communication skills

* Computer literate with basic knowledge of Word and Excel and databases

* Ability to achieve high accuracy of data input over long periods

* Focused on achieving the best possible results

* Methodical approach to work ensuring accuracy at all times.

* Reliable and trustworthy

* Ability to work alone. Has the desire to succeed as an individual and within the surrounding team

* Positive approach / attitude to customer service (both internal and external customers)

* Highly driven and self motivated, flexible and adaptable in approach

* Confident

* Highlight inefficient processes or recommend changes to bring improvement

SALARY:

* Dependent on skills and experience
Only candidates based in UK and eligible to work in UK are allowed