Administrator Reception

An award-winning law firm is seeking a Reception/Office Administrator for a permanent position in Horsham. The role involves providing essential support across various functions, including reception, facilities management, and health & safety coordination.

Job overview:

This position is ideal for individuals with a strong background in office services and a commitment to delivering high levels of customer service in a professional environment.

Day-to-day responsibilities:

• Managing reception duties, including booking, meeting, greeting, and signing in visitors, as well as making refreshments and organising client events.
• Setting up meeting rooms for training and meetings, including arranging furniture and setting up AV equipment.
• Maintaining the reception diary and ensuring all records are kept up to date.
• Collecting, sorting, and distributing incoming and outgoing post, and managing office supplies and stationery.
• Assisting with Health & Safety matters, including conducting DSE assessments and acting as a fire monitor and first aider.
• Working with contractors and the Office Operations Manager to ensure premises are safe, secure, and well maintained.
• Managing the archiving and retrieval of records in accordance with firm procedures.

Required Skills & Qualifications:

• Experience in an office services, reception, or facilities role, preferably within a professional firm.
• Previous Health and Safety experience.
• Good working knowledge of Microsoft Word, Excel, and Outlook. Training on Records Management Systems will be provided where required.
• Effective communication skills and the ability to interact with people at all levels.
• A flexible and adaptable approach to work, with a hands-on attitude as required.

Benefits:

• 25 days holiday (plus 3.5 days during the Christmas period), Birthday holiday, and Bank Holidays.
• Life Assurance and Private Healthcare.
• Employee Assistance Programme and Sodexo Discounts.
• Pension Scheme.
• Interest-free season ticket loans and Cycle to work scheme.
• Discounts on legal work.

Please apply now!