Administrator Receptionist

Position: Reception Administrator

Working Hours: 37.5 hours per week over 5 days (typically 08:30 to 17:00 with a lunch break, flexible)

Salary: Competitive, with benefits including 25 days holiday plus bank holidays, pension (dependent on age), health cash plan, discretionary bonus, and Costco membership. On-site parking available.

Role Overview: We are seeking a highly organized and efficient Reception Administrator to join our dynamic team. The successful candidate will be responsible for managing the reception area and core office administration duties, ensuring a welcoming and professional environment for all visitors and staff.

Key Responsibilities:

• Efficiently run the reception area, including answering incoming telephone calls promptly and directing them to the appropriate personnel.

• Greet all visitors and maintain the reception area as a welcoming and tidy space.

• Process invoices, manage calendars, file, archive, and handle goods-in and out paperwork.

• Assist with organizing travel arrangements during high work volumes or team absences.

• Raise purchase orders (POs) and order office supplies, ensuring all invoices are approved and sent to accounts for processing and recorded on budget sheets.

• Consolidate invoicing and expenditure information for year-end budget reviews, monitor expenditure throughout the financial year, and identify cost-saving opportunities.

• Administer training for employees, including raising quotes, sales orders, and issuing sales order acknowledgements. Generate and manage order/files in SharePoint, and close off and invoice sales orders.

• Book training for all employees, including medicals, survivals, and any HSE-required training.

• Assist with the organization and administration of local exhibitions and client hospitality events.

• Support internal and external audits and daily Health and Safety requirements, including booking and updating training requirements.

• Prepare training school course materials and documentation, ensuring the classroom is ready for each session and greeting delegates.

• Contribute to the continual development of administrative support by suggesting process improvements to increase efficiency and customer satisfaction.

• Record all goods out on the SharePoint log accurately for auditing purposes.

• Support other business functions to cover absences.

Benefits:

• 25 days holiday plus bank holidays

• Pension scheme (dependent on age)

• Health cash plan

• Discretionary bonus

• Costco membership

• On-site parking