Administravive Assistant

Job DescriptionJob Titles: Administrative Assistant Location: Remote/Hybrid (As agreed) – Ideally London or West Midlands based Reporting To: Finance & HR Manager Contract Type: 30 hours per week (over 4 to5 days) Salary: £23,200 - £24,500 FTE (pro rata)Holiday Entitlement: 33 Days, inclusive of bank holidays (pro rata)1.\tAbout The Security InstituteThe Security Institutes vision is to be recognised as the leading professional body for security; with a mission to inspire, inform and influence professional excellence for the benefit of our members, the security community and wider society.We are committed to providing an exceptional membership experience, with aims to:-\tProvide lifelong learning, professional development and qualification in security.-\tRecognise competence through peer review and validation of our members.-\tSupport networking and the exchange of knowledge, information, and best practice.-\tPromote standards and ethics and make a valuable contribution to society through innovation.-\tCollaborate with government, academic bodies, and other organisations to influence policy.-\tEnhance the reputation and understanding of the security discipline, providing a powerful unifying voice.Since we launched in 1999, we have strived to promote the highest possible standards of integrity and professional competence in the security industry. We have become the UK's largest professional institution offering professional memberships to 5,000 security professionals.Driven by our vision and aims, we are a forward-thinking organisation with the drive to grow to be the leading voice for security professionals. We value teamwork, and our members voices and we seek these opinions to help us deliver our aims to the highest possible standard. 2.\tScope and purpose of the roleThis is an exciting and unique opportunity to join The Security Institute at an important phase of its growth and development. The Business & Project Support Officer is a key role within The Security Institute team, reporting to the Finance & HR Manage. The purpose of the role is to provide high quality business, administrative and project support across the organization working with many of the organization’s operational areas. 3.\tAbout youYou will be a self-driven and professional admin or business support officer who understands project management approaches and who can work within a highly confidential and fast pace setting.You will be agile, capable of absorbing key information quickly and efficiently and be confident in managing a wide ranging and fluctuating workload.4.\tMain duties and responsibilities (not necessarily in priority order)\tTo provide business, administrative and project support to as agreed with your line manager.\tTo support the membership team in administrative tasks including onboarding\tTo oversee the administration of the continuing professional development process for members\tTo support in the administration and processing of members and chartership applications\tTo carry out the administration of group and student membership\tTo support in membership engagement and retention approaches \tTo carry out finance support tasks as agreed with your line manager.\tTo suggest improvements to any system or process that you encounter\tTo carry out HR support including recruitment, onboarding and HR policy updating\tTo support in the recruitment, onboarding and engagement with supporters and corporate partners\tTo manage the agreed email accounts \tTo support the working groups and special interest groups as agreed with line management.\tTo support the marketing, communications and events team as agreed\tTo prepare and edit correspondence, communications, presentations, and other documents as required.\tTo handle confidential information with discretion and to maintain strict confidentiality.\tTo conduct research, compile data and prepare reports as required for the Chief Executive\tTo review and maintain the quality of the information on our CRM.\tTo ensure that records are maintained in the correct system (CRM/SharePoint) in accordance with our internal policies.\tTo comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties, maintaining the highest standards of confidentiality.\tTo build positive working relationships both with internal colleagues and externally with stakeholders\tTo represent the Institute in a professional manner and to act at all times in a manner which will not damage its reputation.This list is not exhaustive as highlights key areas of work.5.\tEssential Criteria:\tExperience in administration, business, or project support.\tAbility to manage sensitive information with confidentiality.\tExcellent phone etiquette and written and verbal communication skills. \tExperience of using a CRM\tHighly organised, with excellent attention to detail\tGood project and time management skills and able to manage multiple projects.\tStrong relationship-building and networking skills, able to represent The Institute in a positive and professional way.\tGood problem-solving skills and an ability to work independently and as part of a team.\tAbility to work positively in a high performing team. \tHighly competent in using the Microsoft Office 365 suite.\tAbility to carry out initial screening of applications based on criteria and guidance provided.\tCapacity and willingness to travel on occasion throughout the UK, including overnight stays.\tA positive can-do growth mindset, keeping calm under pressure.\tEvidence of the right to work in the UK.6.\tDesirable\tEducated to degree level or professional qualification in business administration, governance or similar.\tExperience of working with finance systems\tExperience of working with inline HR systems 7.\tDiversity

We actively encourage applications from a wide range of people from diverse backgrounds to apply for our positions as we are committed to having a team that is made up of diverse people with diverse skills, experiences, perspectives, and abilities.

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Next Steps\tDeadline for application: Monday 1st July 2024 (10am)\tShortlisting: Monday 1st July 2024\tInterview: week beginning 1st/8th July 2024.\tStart date: ASAP.9.\tHow to apply Please send an up-to-date CV along with a cover letter showing how you meet the essential criteria and any of the desirable criteria to [email protected] Note: We have advertised this role on different platforms so would highly recommend that candidates apply early to avoid disappointment as we may close the process early if we have a large number of high-quality candidates. Thank you for your interest in the role.