Position:        Admin & Operations Support -Construction      

Location:        Essex -Remote/ Home working initially                               

Salary Guide: £25,000 -
£28,000 pa 

Introduction:

Our
client is a leading building and construction company specialising in
residential, commercial, and industrial projects. They are committed to
delivering high -quality, innovative construction solutions and ensuring client
satisfaction through exceptional project management and operational efficiency.

Projects
vary from refurbishments, extensions and residential developments through to
new house building and commercial property developments.

This
role is initially based from home but you will then move to the Essex location.

Requirements

Responsibilities:

·       We are seeking a highly organized and proactive
Administrative Executive to support the daily operations of our building and
construction team. This role requires a blend of administrative, operational,
and customer service skills to ensure smooth project delivery, maintain
accurate records, and provide excellent service to both internal teams and
external stakeholders

·       Administrative Support: Provide general
administrative support to the management team, including scheduling meetings,
maintaining calendars, and handling communications (phone, email,
correspondence).

·       Document Management: Assist with creating,
organizing, and filing construction -related documents such as contracts,
permits, RFIs (Requests for Information), change orders, and other project
documentation. Ensure all records are up -to -date, accurate, and easily
accessible.

·       Procurement Support: Assist the purchasing team with
procurement processes by tracking materials, equipment, and supplier invoices.
Coordinate with vendors to ensure timely delivery of supplies and equipment.

·       Project Coordination: Support project managers and
site supervisors by preparing project reports, tracking project timelines, and
maintaining schedules.

·       Help with monitoring project progress and assist in
resolving any administrative roadblocks.

·       Compliance & Reporting: Ensure that all required
permits, licenses, and other regulatory documentation are up to date and
compliant with industry standards.

·       Client & Vendor
Communication: Handle client inquiries, requests, and complaints, ensuring that
all concerns are addressed promptly and professionally. Coordinate with vendors
and subcontractors for smooth project execution.

·       Office Management:
Maintain office supplies, manage equipment, and coordinate office -related
activities to ensure an efficient working environment.

·       Data Entry &
Reporting: Perform data entry for project financials, resource allocations, and
other key metrics. Prepare regular reports on project status, budgets, and
schedules for senior management.

·       Health & Safety
Coordination: Assist with ensuring that all safety protocols and regulations
are adhered to on job sites by tracking safety certifications, training
records, and safety meetings.

·       Other Duties as
Assigned: Perform other administrative and operational tasks as needed to
support the building and construction team.

Candidate Profile:

·       Proven experience (2+ years) in an administrative
role, preferably in construction, engineering, or a related field.

·       Strong knowledge of office software (Microsoft
Office Suite, particularly Excel, Word, and Outlook).

·       Experience with project management software (e.g.,
Procore, Buildertrend, or similar) is a plus.

·       Excellent organizational and time -management skills
with the ability to manage multiple tasks simultaneously.

·       Strong communication skills, both written and
verbal, with the ability to interact professionally with clients, vendors, and
team members.

·       Attention to detail and a proactive approach to
problem -solving.

·       Ability to work independently and as part of a team
in a fast -paced environment.

·       Knowledge of construction terminology, processes,
and documentation is highly desirable.

·       Willingness to work remotely / from home for an
initial period of time

Apply:

Keith
Crossman

[email protected]

Benefits