Apprentice Administrator

Job Description – Apprentice
HOP Administrator

The
Opportunity

Our client is recruiting for an Apprentice
HOP Administrator to join their team in Peterborough, Cambs.

The Level 3 Business Administrator apprenticeship programme that we are offering, will allow you to kick-start your career
in an industry that is constantly evolving, dynamic and transformational.

The steps
you take will provide you with valuable first-hand experience, knowledge,
skills and qualification to help really drive your career forward. We are here
to guide and support you every step of the way!

The Position

Summary

• Build Documentation template building for stage 1 and H/S stage 2 files.
  
• To monitor and build the template within a time scale.
  
• Chase any design document not within the folder.
  
• Liaise with Bm on any issues that will stop design documentation.
  

Duties
and Responsibilities:

Arranging access with site providers, could be a building
owner, tenant, land owner, farmer, shop owner. This is where key telephone
& email experience comes in as we have to be clear & precise, to ensure
we are asking for the right thing from the right people. Some tenants &
building owners can be very awkward with access, so we need to be able defuse
the situation.

Arranging outages, which is an operator shut down. I.E-
turning off O2, VF, EE antenna’s & sometime emergency services if
absolutely necessary.  Organization
skills are vital as all operators have SLA’s (Service Level Agreement) that we
have to adhere to. Which makes it a time critical activity, this is where
planning & organizing your workload is very important to ensure that it
doesn’t get missed.

Email management is important & being in control of your
inbox, as a coordinator you get copied in to a lot of emails which isn’t
necessarily something you will have to action. However, we have to file emails
for job history, final account purposes & to keep an overview of what
happened on the job. Learning what to file & what to keep In your inbox
comes with time, but having a outlook or email management experience is
important to be able ensure that you know what your day to day tasks are,
anything outstanding which needs to be chased & what can be filed is filed
for others to view.

Arranging council permits, Traffic & pedestrian
management in a timely manner.

Complying H&S documents for the site & making sure
all dependencies have sent in their RAMS & documents. Chasing &
escalating where necessary to ensure this is completed as this time sensitive
& a massive milestone for the client for meet their H&S requirements.
This is also what we get audited it on while on site.

..

Tracking & managing, rescheduling sites due to client
demands.

Desired
Qualities, Skills and Knowledge:

• Multi-tasking
  
• Computer literate – Important things: Email
  management, comfortable will excel as will need to use reports & key for
  tracking, also internal data base- atlas
  
•  Organization.
  
• Good at tracking & filing, data is number
  one priority
  
• Good telephone & email manner
  
• Be confident with working individually &
  with others where support is needed
  

Eligibility Criteria
Individuals must have a valid and eligible residency status to
apply for this role.

About ITP
We help employers develop their best talent
and inspire the next generation through apprenticeships, mentoring and
training, we’re plugging the UK’s digital skills gap to provide a workforce for
the future.

If this sounds like the role
for you, get in touch! Once we receive your application, one of our team will
be in touch to help you with the next stage.

The ITP are working
on behalf of a third party to advertise their vacancy.  By submitting your
CV, you agree to be contacted by The ITP and your information to be passed on
to a third party.

Safeguarding and Values Commitment

The
ITP is committed to safeguarding and promoting the welfare of learners and
expects all staff and volunteers to share this commitment. Successful
appointment to this role will require satisfactory completion of recruitment
checks.

At
the ITP, we are fully committed to safeguarding and promoting the welfare of
all learners and creating a safe, inclusive, and respectful workplace. We
expect every team member to:

• Uphold and
  champion our values, code of conduct, and safeguarding principles.
  
• Take personal
  responsibility for understanding and adhering to all safeguarding
  procedures and policies.
  
• Promote a
  culture of safety and wellbeing through a proactive “do no harm” approach.
  
• Recognise and
  act on their responsibility in supporting, strengthening, and enforcing
  safeguarding practices across all areas of work.
  
• Understand and
  meet any role-specific safeguarding duties — including, in this position,
  actively identifying and reporting concerns, engaging in relevant
  training, and modelling safe and inclusive behaviours in all apprentice
  interactions.
  
•  
  

At the ITP, our company culture is important to us, and all
employees and consultants are expected to operate in line with our values:

·       We
change lives - We strive to make a difference for our apprentices,
clients, members, ourselves, and our team on a daily basis. We push for
diversity and inclusion in our industry by challenging perceptions. We embrace individuality.
We believe that everyone is equally important.

·       We are
genuine and honest - We breed trust amongst clients, apprentices, members,
and the team. We take responsibility for our words, actions, and results. We
are human. We encourage one another through honesty and transparency.

·      

·       We are
Personable - We remind ourselves what it’s like to be in others shoes. We
have authentic conversations; we are real and so are our relationships.

·       We are
stronger united - We share our knowledge and experiences. We celebrate one
another on our achievements. We value and encourage one another because we win
or lose as a team.