Assets & Purchasing Administrator

Assets & Purchasing Administrator

Location - Unit C, Woolborough Lane, Crawley RH10 9AG, UK

Salary - £25,000

About Us

Pioneer Aero Supply provides reliable aviation parts and support to airlines and MROs worldwide. We pride ourselves on strong customer relationships, sourcing expertise, and delivering dependable solutions.
As our asset and purchasing activity continues to grow, we’re looking for an administrator to support the Assets and Purchasing teams with day-to-day tasks, reporting, and coordination.

Position Overview

This role supports the daily operations of our Assets and Purchasing teams. You’ll work closely with senior team members to keep information organised, reports up to date, and purchasing activity moving smoothly.
It’s a great opportunity for someone who enjoys working with data, Excel, and structured processes, and who wants to develop a career in purchasing, asset management, or supply chain within the aviation aftermarket.
No prior aviation experience is required. Full training will be provided.

Key Responsibilities

• Assets & Market Support
  
  
  
  • Update and maintain Excel trackers related to inventory, assets, and pricing
  
  
  • Prepare part lists, summaries, and supporting information for asset reviews
  
  
  • Help keep asset data accurate and consistent across spreadsheets and systems
  
  
  • Assist with tracking market activity and part performance
  
  
  
  


• Purchasing & Procurement Support
  
  
  
  • Send RFQs to suppliers and log responses
  
  
  • Enter and maintain quote, pricing, and supplier information in internal systems and trackers
  
  
  • Support the creation and tracking of purchase orders
  
  
  • Track deliveries, paperwork, and outstanding actions
  
  
  • Keep clear records of supplier communication and order status
  
  
  
  


• Reporting & Administration
  
  
  
  • Prepare regular Excel-based reports for the Assets and Purchasing teams
  
  
  • Update summaries and pivot tables
  
  
  • Ensure data is accurate and files are kept up to date
  
  
  • Support ad-hoc reporting and admin tasks as needed
  
  
  
  

Excel & Data Skills

You’ll be using Excel daily, so you should be comfortable with the following:

• Essential:
  
  
  
  • Confident day-to-day use of Excel
  
  
  • Using VLOOKUP / XLOOKUP to work across datasets
  
  
  • Creating and working with pivot tables
  
  
  • Sorting, filtering, and managing large spreadsheets
  
  
  
  


• Desirable:
  
  
  
  • Basic formulas such as IF, SUMIFS, and COUNTIFS
  
  
  • Experience working with shared files and structured trackers
  
  
  
  

What We’re Looking For

• Strong attention to detail and accuracy


• The ability to prioritise workload to meet deadlines in a fast-moving environment


• A logical approach and confidence working with data


• Clear written and verbal communication


• A positive, proactive attitude and willingness to learn


• Previous experience in admin, purchasing support, operations, or supply chain is helpful, but not required.

Why Join Pioneer

• Full training provided, including aviation aftermarket fundamentals


• Hands-on exposure to asset management and purchasing activity


• Opportunity to grow into purchasing, asset, or analyst roles


• Supportive, team-focused working environment


• Competitive compensation with room to develop