Assistant Company Secretary

Marex is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets.

The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment Solutions and Agency and Execution. It has a leading franchise in many major metals, energy and agricultural products, executing around 50 million trades and clearing 205 million contracts in 2022. The Group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers.

Marex was established in 2005 but through its subsidiaries can trace its roots in the commodity markets back almost 100 years. Headquartered in London with 36 offices worldwide, the Group has over 1,800 employees across Europe, Asia and America.

For more information visit www.marex.com

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

The purpose of this role is to assist the Company Secretary in providing company secretarial services to the Marex group of companies.

Responsibilities:

• Management of subsidiary governance globally across the Group’s entities, including:
o Co-ordinating meetings of the Group’s subsidiaries, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes;
o Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided to the Group’s overseas subsidiaries and branches;
o Effecting event-driven actions for Group companies including appointment/ resignation of directors, company name changes, adoption of/ changes to articles, dividend payments, etc.;
o Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof;
o Maintaining the statutory registers for all Group companies on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents;
• Assisting with transaction-based events including acquisitions, disposals and incorporation of new entities;
• Assisting with the Group’s company rationalisation programme and managing the liquidation and closure of excess legal entities;
• Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists;
• Assisting the Company Secretary with preparation for meetings of the Group’s Board and Board Committees, including use of ‘Diligent Boards’;
• Assisting with the administration of shares held by employees and employee share plans;
• Assisting internal and external stakeholders with requests for ‘Know Your Client’ information relating to the Group;
• Assisting the Company Secretary with requirements in relation to the Group’s NASDAQ share listing;
• Ensuring compliance with the company’s regulatory requirements under the FCA;
• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with;
• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values;
• At all times complying with the FCA’s Code of Conduct;
• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility;
• To report any breaches of policy to Compliance and/ or your supervisor as required;
• To escalate risk events immediately; and
• To provide input to risk management processes, as required.

Skills and Experience:

• Significant experience ideally gained in a listed company, large private group, or a professional services firm. Financial services experience would also be preferred.
• Requires a strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills.
• Chartered Governance Institute qualified/part-qualified
• Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Competencies:

• Excellent verbal and written communication skills
• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Ability to take a high level of responsibility in a fast pace and high-volume environment
• Excels at building relationships, networking and influencing others
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

If you’re forging a career in this area and are looking for your next step, get in touch!

Marex is fully committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. We will provide reasonable adjustments to remove any disadvantage to you being considered for this role. We value the differences that a diverse workforce brings to the company. We welcome applications from candidates returning to the workforce. Also, Marex is committed to avoiding circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process.

If you would like to receive any information in a different way or would like us to do anything differently to help you, please include it in your application.

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