Assistant Company Secretary

Your new company
A well-known group of companies, head office in Doncaster.

Your new role
We are recruiting for an Assistant Company Secretary, a newly created role, for our client based in Doncaster, close to motorway links. This is a hybrid role (3 days in the office, 2 days from home), with a flexible 37.5-hour working week.
Duties and Key Responsibilities:-

SHEQ:- Responsible for their personal safety and that of all personnel, including others who may be affected by the company's activities. In particular:

• Understand and implement the company's SHEQ Policy.
• Appreciate the responsibilities of personnel under their authority and ensure that each employee knows his/her responsibility and is equipped to play their part.

Duties and Key Responsibilities - OperationalBoard & Committee Support

• To own the schedule of meetings of all boards of directors, committees of the boards of Directors and other ad-hoc committees and to ensure that all members and attendees are informed of the dates and times.
• Attend and minute board and committee meetings.
• Prepare agendas, collate and distribute meeting packs, schedule meetings, arrange logistics, and provide general support

Compliance

• To maintain UK statutory company records using both physical and electronic filing systems, making filings to Companies House ensuring all information held is correct and filings are made in a timely manner.

Company Secretarial Support

• Maintain department spreadsheets, company registers, archives, and records.
• Update and manage Group corporate structures.
• Assist with liquidations and dissolutions of Group subsidiaries which are inactive and dormant.
• Support the Group's businesses with various requests, including KYC requests and due diligence processes

Document Management

• Format, proofread and prepare documents and presentations.
• File forms relating to changes in corporate information and draft skeleton minutes for meetings

Governance Projects

• Support governance projects, including board effectiveness reviews, and organise board and committee meetings, take minutes, and track action points

What you'll need to succeed
You must have worked in a similar role within governance or are currently working as an assistant co/sec. You will be organised, be able to work completely confidentially, have strong written skills (to be able to take detailed minutes) and be able to use all the Microsoft packages. Ideally, you will use Visio, although it can be trained. You must have worked with an SLT/Board.

What you'll get in return
Training provided and qualifications should you wish to take them. Progression to Deputy Co-Secretary in time, should you want to take your role further.
Free parking, pension scheme, holiday purchase, life assurance, cycle to work, retail and gym discounts
25 days holiday plus bank holidays

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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