Key Responsibilities

• Global Compliance & Governance

  • Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.

  • Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.

  • Support the approval and filing of financial statements and annual returns across jurisdictions.

  • Review statutory data in financial statements to ensure alignment with local legislation.

• Corporate Administration & Projects

  • Manage ad hoc corporate changes (e.g. name changes, director changes, year-end changes, registered office updates).

  • Support entity rationalisation projects (e.g. mergers, liquidations), liaising with internal and external stakeholders.

  • Draft board and shareholder resolutions for regular and ad hoc matters.

  • Draft the Modern Slavery Statement and coordinate internal approvals.

• Committee & Stakeholder Support

  • Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.

  • Support cross-functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.

  • Maintain the Gift and Entertainment register for committee reporting.

• Systems & Vendor Management

  • Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce,  Group Structure Chart).

  • Organise notarisation and legalisation of documents globally.

  • Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.

  • Assist with vendor relationships and ensure spend aligns with the function’s budget.

• Administrative Excellence

  • Complete KYC and AML requests in line with business processes.

  • Ensure all company data is up-to-date, accurate, and accessible to internal stakeholders.
     

Qualifications and Experience

• 5+ years of experience in a busy Corporate Secretarial team, either in-house or in private practice.

• ICSA/CGI qualified.

• Strong experience maintaining and updating company secretarial databases (e.g. Athennian).

• Proven ability to manage multiple priorities in a fast-paced, global environment.

• Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.

• Highly organised, detail-oriented, and proactive with a flexible, can-do attitude.

• Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.