Assistant Facilities Manager

Date Posted:
2024-05-01
Country:
United Kingdom
Location:
GBR01:Harlow, Essex, Kao One, Kao Park, Harlow, CM17 9NA
Position Role Type:
Unspecified
Job Title: Assistant Facilities Manager

Location: Harlow / Southern areas (Hybrid working)

Summary of Role:

The Assistant Facilities Manager (AFM) will assist and support the Facilities Management team and Regional Facilities Manager (FM) in providing day to day operational management for all services within a portfolio of buildings. This will include the management of the business function interface, ensuring a high profile in the day-to-day running of the site, and provision of a consistent strong link with stakeholders, guaranteeing appropriate and responsive reaction to address any concerns.

This is an active and visible role requiring excellent customer relationship skills. Working as part of a Team, the AFM will be expected to positively contribute to the performance of the business and build strong local relationships with the client and internal teams

Job Level Overview

Subject to managerial direction, the Job Holder will generally be subject to broad practices and procedures that are covered by functional/business precedents and policies. The job holder will require some specialised knowledge/skills gained through 'on the job' experience and or formal qualifications.

Main Accountabilities
Accountable for the completion of standard or non-standard tasks, within the scope of the function
Delivers activities to support operational objectives for their role
Inputs to planning activities with horizons of typically up to 6 months
Makes decisions within parameters set by manager, using job/specialist experience
Interacts with client or users around specific work efforts and deliverables
Supports delivery of Health and Safety policy and standards
Supervises the activities of service partners to meet deadlines and quality standards taking account of impact outside area of responsibility

Financial Accountabilities
Identifies ways to reduce cost
Work within a given budget.
Manages Project / Variable costs

Knowledge and applied skills
Working knowledge of one functional area through job experience & training
Have achieved an HND or HNC as a minimum in an Engineering discipline
Experience of supporting a business contract and/or providing support to a professional function
Have a sound working knowledge of all UK facilities biased statute
Member of a relevant recognised Industry professional body (e.g. IWFM, CIBSE etc) although not essential.

Desirable Skills

Have a working knowledge of automated drawing software packages / Computed Aided Design
Have a working knowledge of project management scheduling tools such as Microsoft Project
Have a working understanding of Asset Management / Protection.

Behavioural Competencies
Planning & Organising
Achieving and Doing
Building Relationships
Delivery through People
Business Awareness
Customer Focus
Contributing to Continuous Improvement
Dealing with Change
Works well under pressure
Has eye for accuracy and detail

Main Duties:
Ownership of the operational management of Harlow and southern site locations.
Deliver all facilities management and project services on site.
Manage Facilities function interface with other business functions.
Manage day to day running of site.
Manage the activities of the site Facilities team.
Ensure performance of the department meets service requirements and strives for continual improvement.
Support delivery of Health and Safety policy and standards
Support delivery of Environmental policy and standards
Support delivery of corporate policy and standards
Support customer and company audits ensuring optimum results are achieved
Manage Financial Accountabilities - Facilities cost centre budget, Facilities AR budget and Functional project and AR budgets for both sites.

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