Assistant Legal Cashier

Our client is a dynamic and expanding US law firm with over 35 offices in all the leading business and finance centres in the US, Europe and the Far East.

They are looking for a reliable and detail-oriented Assistant Legal Cashier to join our finance team. The role will take ownership of the Accounts Payable (AP) function, including the accurate processing of supplier invoices, disbursements, office expenses, staff expenses and other related costs. Over time, the successful candidate will gain experience in managing client monies, ensuring full compliance with the SRA Accounts Rules.

Responsibilities

• Process and code supplier invoices, ensuring correct allocation to office or disbursement cost centres.
• Review and process disbursements such as court fees, counsel fees, and other third-party costs.
• Accurately apply and record VAT on invoices and expenses in line with HMRC and firm policy.
• Process employee expense claims through Concur and ensure compliance with internal expense policies.
• Prepare and process weekly payment runs for approval, including BACS, CHAPS, and faster payments.
• Reconcile supplier statements and follow up on discrepancies or outstanding invoices.
• Maintain the purchase ledger and ensure all AP records are up to date.
• Recording and reconciling credit card transactions and direct debits.
• Ensuring refunds and credits are dealt with in line with SRA Accounts Rules
• Maintaining and reconciling the petty cash.
• Checking, formatting and submitting taxi/courier invoices to the US for uploading
• Ensuring digital invoices are filed in an organized manner and uploading copies into the accounting software.
• Assisting with audits.
• Process daily banking transactions across office accounts.
• Process client receipts and payments in accordance with the SRA Accounts Rules.
• Support the reconciliation of client bank accounts, identifying and resolving any discrepancies.
• Monitor client ledger balances, flagging residual balances or potential breaches of SRA rules.
• Help prepare for internal and external compliance audits, ensuring documentation is complete and accurate.
• Begin to understand the process of transferring costs between office and client accounts appropriately and compliantly.
• Providing cover for the Legal Cashier.

Candidate Profile

• Knowledge on VAT process
• Basic understanding of accounting principles
• Excellent interpersonal and communication skills, both written and oral
• Must be motivated and driven to deliver an excellent service to internal and external clients
• Demonstrates the ability to work in a fast-paced, high-volume environment
• Excellent prioritisation and time management skills
• Excellent attention to detail
• Effective interpersonal skills and the ability to interact with people at all levels.
• Always maintain a customer focused approach
• Excellent IT skills (Word, Excel, and Outlook).
• Experience in an accounts payable role within a professional services environment is highly preferential

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients.