Assistant Project Manager / Project Co-ordinator

Wood is currently recruiting for Assistant Project Managers / Project Coordinators in our Major Projects team supporting the Project Manager in the planning, execution, monitoring and control, and completion of a defined small project or defined work packages within a larger project or programme.

The Assistant Project Manager / Project Coordinator should be able to apply project management knowledge when supporting the delivery of a project. The role also involves a focus high quality delivery and promoting health and safety excellence. 

Key Responsibilities

• Contributes to the project proposal and assists the Project Manager in determining project requirements, scope, resources, programme, and cost estimates (budgets) for delivering the project
• Supports the Project Manager in the development of project management documentation including project management plans, cost estimates and forecasts, risk registers, project schedules, stakeholder registers, project organisation charts etc. and maintaining project information and records
• Supports the Project Manager in development, monitoring and control of the project schedule, manhours, budgets, forecasts, and expenditure
• Supports the Project Manger by monitoring and controlling project progress according to agreed measures and organisational procedures and recommending corrective action where necessary
• Supports the Project Manager with agreed changes to project scope
• Provides the interface and maintains a good relationship with other contributors to the project
• Coordinate’s work being performed by project team members, assuring outputs meet the project requirements
• Coordinate’s project meetings as appropriate and distributes minutes to all project team members
• Manages project deliverables and the control of project information
• Captures lessons learned
• Effectively and accurately communicates relevant project information to the project manager, project team and customer
• Anticipates and takes pre-emptive action to address issues and potential conflict situations that may impact on project delivery
• Coordinates a small project team consisting of technical/professional staff and suppliers
• Develops, communicates, and reinforces team objectives and agrees ways of working with the team

Qualifications

Essential:

• University degree in relevant technical discipline or equivalent combination of qualifications and experience

Desirable:

• Membership of appropriate professional institution (PMI, APM, RICS, CIOB)
• Project Management qualification at foundation level, for example PRINCE2, APM PFQ (APMIC)

Skills / Experience

Typically requires 2-5 years in a project delivery environment and have gained awareness and knowledge in the following:

• Knowledge and experience in identifying, addressing, and escalating project issues
• Awareness of contract mechanisms for the provision of goods and/or services, monitoring compliance and managing variations
• Awareness in methods of preparing and maintaining definitions of the project requirements
• Knowledge of approaches for the successful delivery of infrastructure projects through the full project life cycle (from initiation to completion)
• Experience in determining the best means of satisfying requirements within the context of project objectives and constraints i.e. developing solutions
• Knowledge and experience in preparing Work Breakdown Structures (WBS) and maintaining schedules for project activities and events, taking account of dependencies and resource requirements
• Experience of developing, implementing, and updating resources allocations plans (other than finance) needed for projects, taking account of availabilities and scheduling
• Experience in developing and agreeing budgets for projects and controlling forecast and actual costs against them
• Knowledge of identifying and monitoring project risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects
• Knowledge of project management systems and reporting activities and the ability to produce relevant project management documents and reports
• Knowledge of preparing and maintaining an overall schedule for resource use, which avoids bottlenecks and conflicting demands, and sequencing outcomes, to enable the efficient realisation of benefits
• Understanding of project performance management and associated measures, metrics, data collection and analysis methods
• Understanding of governance arrangements for the delivery of projects, defining clear roles, responsibilities, and accountabilities, that align with organisational practice
• Basic knowledge of managing stakeholders, taking account of their levels of influence and particular interests
• Establishing and managing reviews at appropriate points during and after projects, which will inform governance of projects by providing evaluations of progress, methodologies, and continuing relevance
• Establishing, and implementing where necessary, protocols to change the scope of projects and updating configuration documents as required
• Knowledge of the document control / information management environment on standard projects and familiar with the use of electronic document management systems

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.