Assistant to Quantity Surveyors

Who are we ? And Why you should work for us?

Sapphire Utility Solutions are a leading provider of award-winning services to the clean water, wastewater, gas, digital networks, and highways sector. Established in 2013, we have quickly gone from strength to strength and continue to grow.

As now part of the Lanes Group, we firmly believe in looking after our people and our customers. It's a big part of who we are.

Due to continuous growth we are looking to recruit a Assistant Quantity Surveyor to join our busy commercial department.

Trinity is a 10-year joint venture between global knowledge enterprise Enzen and Sapphire Utility Solutions. The partnership's mission is to enable Cadent, the UK's largest gas distribution network, to deliver a safer, more resilient and more sustainable gas system to communities in the West Midlands for generations to come.

About the Role

We are looking for a AQS /Commercial Administrator who is could be working towards their qualifications or looking to embark on a career in Commercial. A fast articulate candidate is required who enjoys identifying discrepancies and thrives in a fast environment. Your role will be support the Quantity Surveys across the contract

Management of Costs:

• Oversight and control of expenses related to Trinity projects.


• Ensuring accurate recording and tracking of Trinity-related financial transactions.


• Allocation of costs/review of costs between Fee and Direct.

Management and Review of Cadent Costs:

• Regular review and management of costs associated with Cadent projects.


• Identifying and addressing any discrepancies or areas for cost optimization

Control and Management of Purchase Orders (POs):

• Diligent logging and tracking of Purchase Orders, ensuring accurate documentation and transparency in procurement processes.


• Thorough examination of budgetary allocations before approving and submitting POs to Sapphire or Enzen for purchasing, ensuring alignment with financial constraints and project specifications.

Proactive Budget Management:

• Initiating and maintaining independent yearly budgets, strategically aligned with project goals and financial objectives.


• Regularly updating the Latest Best Estimate (LBE) to dynamically reflect evolving project dynamics, ensuring a real-time and accurate representation of financial requirements.


• Collaborative sessions with the Senior Leadership Team (SLT) to review budgets and assess team requirements, fostering open discussions and actively challenging any potential overspend for effective cost control.

Control and Management of Plant Orders:

• Oversight of plant-related procurement activities.


• Ensuring timely and cost-effective acquisition of necessary equipment.

Weekly Plant Checks:

• Conducting weekly plant checks to confirm which plant is still on the contract and what needs to be off hired.

Timesheet Checks:

• Verification and validation of timesheets submitted by project personnel.


• Ensuring accuracy and completeness before processing.

Generation of Application for Payment:

• Preparation and submission of accurate and timely applications for payment.


• Collaborating with relevant stakeholders to ensure payment processes run smoothly


• Production of relevant invoices.

Drafting of Early Warning Notices (EWN):

• Identifying and documenting potential issues or risks in projects.


• Timely communication of EWNs to relevant parties for proactive resolution.

Drafting of Compensation Events:

• Documentation and communication of compensation events as per project requirements.


• Collaboration with project teams to address any cost or schedule implications.

Understanding of NEC (New Engineering Contract):

• Developing a comprehensive understanding of the NEC framework.


• Applying NEC principles in project management and contractual obligations.

Work with Planners on Programme:

• Collaborating with project planners to ensure alignment between financial goals and project timelines.


• Providing input on cost implications and resource requirements based on the project schedule

Generation of Reports and Monthly CVR:

• Compilation and generation of reports to provide a comprehensive overview of project financials.


• Monthly preparation of Cost Value Reconciliation (CVR) reports to assess project performance against budget and forecast.

Auditing of Accounts:

• Conducting regular audits of project accounts to ensure accuracy and compliance with financial regulations.


• Collaborating with finance teams to address any identified discrepancies and implement corrective measures for financial integrity.


• Provide evidence and invoices as required by Sapphire, Enzen and Cadent.


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What we offer:

Modern head office with rest areas and refreshment facilities

25 days holidays plus bank holidays

Death in Service/Pension Scheme

Car Parking at head office site

This position is open to Internal and External candidates.  Any internal candidates currently employed within a division of the Lanes Group must complete an Internal Application form and submit to recruitment.

The Lanes Group plc comprises of a range of established service providers subsidiaries, which complement the specialist service of Lanes, by both work type and geography. Increasing our overall capability, assets and offering to our customers.

Lanes

Lanes I

SUS

Clearflow

AQS -

We are an equal opportunities employer and welcome applications from under-represented members of the community

Strictly no agencies please

SAP1