Assistant to the Prosecutor

Company : Perth County

Job Description - Assistant to the Prosecutor

Position:	Assistant to the Prosecutor
Start Date:	January 2025
Employment Status:	Full-time
Reporting To:	Prosecutor
Union Affiliation:	Non-union
Posting Date:	December 5, 2024
Closing Date	December 17, 2024 at 4:30pm
Position Summary:	If you are eager to work in a team-based organization that expects employees to exercise critical thinking, make reasonable decisions and build organizational capabilities, then you are who we are looking for. The Assistant to the Prosecutor is primarily responsible for providing administrative support services to the Municipal Prosecutor and the Court Services Division.
Primary Responsibilities:

Answers inquiries and responds to requests from defendants, agents, counsel and prosecutors
Assist with prosecutors’ technological requirements, including managing electronic files and scheduling pre-court resolution meetings, electronic or telephone (in person when permitted)
Receive and review electronic documents including briefs
Prepare files for the Prosecutor
Using court dockets provided by Court Services, confirm all briefs have been received before each resolution date and court date
Using final court dockets provided by Court Services, follow up with any post-court requirements, schedule appointments, note the file, then file the briefs in the next appearance date.
Draft correspondence, reports, memos and documents as directed
Assess documents for disclosure
Prepare, provide, and track disclosure
Prepare exhibits for filing with the court
Assist prosecution with break-out rooms during Zoom court appearances
Maintain a high level of confidentiality
Act as backup for Court Services and front counter reception as required
Provide backup coverage for the Prosecutor as required
Provide excellent and professional customer service
Respond to general inquiries on behalf of the County, observe utmost confidentiality concerning discussions, correspondence and other written materials
Adhere to Occupational Health and Safety practices and County of Perth policies and procedures are adhered to; wear any personal protective equipment required to ensure personal safety and report any known hazards and/or incidents in the workplace to the immediate Supervisor
Other duties as assigned

Qualifications:

Class P1 licence to provide legal services issued by the Law Society of Ontario
College diploma in Law, Paralegal, or related field of study
2 years of work-related experience
Advanced proficiency in using Microsoft Office software
Ability to learn to operate the provincial ICON computer system.
Ability to learn to operate CAMS (Court Administration Management System)
Excellent verbal and written skills
Requires a high degree of professionalism, empathy, sensitivity, tact and excellent judgment
Ability to maintain the decorum of the court and to remain impartial during exchanges with challenging clients
Ability to interact with legal professionals and defendants in a professional manner
Multi-tasking is mandatory due to the variety and volume of work

Shift:	Monday to Friday, 8:30 am to 4:30 pm (35 hours per week)
Salary Range:	$56,875 – $66,575.60 (based on Perth County’s 2024 salary grid).
Our Benefits:	Health and dental benefit coverage OMERS Pension plan Career development and training Employee and family assistance program Tuition assistance program

Those interested may submit their application online at www.perthcounty.ca/employment by December 17, 2024 at 4:30 pm. Interviews may commence as qualified applications are received.

Interviews may be done virtually.

We thank all applicants for their interest and advise that only those candidates selected for an interview will be contacted. Personal information is collected under MFIPPA and is used to determine eligibility for potential employment. The County of Perth is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

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Assistant to the Prosecutor

Job Description - Assistant to the Prosecutor

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