Assistant, VIP Services

Job Description

Karla Otto is a renowned public relations and communications agency with offices across 14 locations in the UK, EMEA, US and Asia. Established in 1982 by Karla Otto herself, the agency has since grown to become a global leader in luxury brand PR and events.

With offices in major fashion capitals such as Milan, London, New York, and Los Angeles, Karla Otto represents some of the most prestigious fashion, beauty, and lifestyle brands in the industry.

In 2017, Karla Otto and K2 merged to form The Independents, a global community for industry leaders across luxury and lifestyle, comprising Atelier ATHEM, Atelier LUM, Bureau Betak & Bureau Future, CTZAR, INCA Productions, Karla Otto, Kennedy, K2, Lefty, Project, Sunshine and The Qode.

Our network of expert strategists, designers, planners and publicists work tirelessly to deliver exceptional results and establish long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.

Karla Otto London is looking for an enthusiastic and self-motivated individual to work in the agency’s VIP department.

Key Responsibilities

The Assistant, VIP Services is an entry level public relations position that works closely with the VIP, Events and PR teams to fulfill client needs. The Assistant, VIP Services will work with the Global VIP team to ensure smooth running of the division in daily tasks and as it relates to the entire agency. The ideal candidate will have a bachelor’s degree in public relations, communications or journalism. The candidate should have strong writing, research and organization skills, be willing to adjust to a variety of client personalities and be willing to go above and beyond the call of duty in order to complete a project accurately and on time. Should have a can-do attitude and be a team player.

Assist and working closely with the SVP and VIP Services teams:
Extensive sample trafficking (organizing sample returns and send outs)
Updating contact database
Conducting and completing market and industry research
Prepare and distribute VIP media alerts and client notifications
Assist with VIP guest list invitations for client events
Assist with VIP guest attendance at client events, greeting guests at the door, chaperoning photographer and managing car booking etc
Compile reports for clients as requested
Responsible for maintaining and creating VIP clippings book, along with counterparts in the other Karla Otto offices
Undertake administrative tasks such as manage VP and VIP Services calendars; assist with booking travel for VP, VIP Services, Press and Clients as needed, internal reports and filings etc.

Key Attributes

Minimum of at least 6 month - 1 year experience as public relations intern
The candidate should have strong communication skills (both written and oral), research, organization and multitasking skills
Be able to work under pressure to meet deadlines
Accomplishes tasks accurately, thoroughly, and with a keen eye for detail both with quantitative and qualitative data
Willing to go above and beyond the call of duty in order to complete a project accurately and on time
Highly motivated and enthusiastic
Strong work ethic
Must be efficient in Outlook, Excel, and PowerPoint, Fashion GPS

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!