B3 Property Manager - Social Security Scotland

This is an exciting opportunity to join the Place Service branch within the People and Place division as a B3 Property Manager.

As Property Manager, you will fulfil a critical role in branch ensuring that day to day operational activity and capital investment plans are aligned, and that central and national estate property transactions are managed aligned with the Single Scottish Estate programme, an objective of the Public Sector Reform strategy.

You will work closely with the Workplace team in branch to ensure they have the financial information they need to undertake their duties, develop and deliver the Agency’s property lifecycle capital replacement programme, deliver critical operational and capital projects, and manage lease and tenant agreements working closely with landlords and tenant organisations.

The position reports to the Property and Protective Security Lead, with key relations in branch to ensure an integrated approach to service delivery.
 

Responsibilities

• Lead on the administration of the Place Service budget ensuring that financial transactions are authorised and recorded in accordance with the Scottish Public Finance Manual (SPFM).
• Prepare the Place Service financial dashboard for presentation at the monthly branch performance meeting, conveying operational and capital spend against budget, reporting variance to budget holders.
• Provide operational financial information, related to service charge and planned preventative maintenance activity, and other workplace service contracts.
• Review completed building condition surveys and prepare property lifecycle capital replacement plans to renew offices aligned with lease requirements.
• Lead on the delivery of allocated capital projects including lifecycle capital replacement projects; working closely with Workplace, Finance and Procurement teams. This involves preparing business cases, seeking approval via governance, and progressing through the project cycle.
• Support the delivery of transitioned operational projects, with the support of the Workplace team, to address emergent complex operational issues.
• Manage lease agreements related to the central estate, and space occupation agreements related to the national estate to enable the occupation of space to support core service delivery by Social Security Scotland.
• Prepare space occupation agreements for sub-tenants, and prepare quarterly and year end rent and service charge statements; working closely with tenant and prospective tenants to realise Single Scottish Estate objectives.
• Develop and maintain the Property performance dashboard, and present related information at the monthly branch performance meeting.
   

Qualifications
Institute of Workplace and Facility Management (IWFM) Level 4 training, at Award level, or the willingness to undertake this qualification within 12 months.

Success Profile
We use an assessment framework called ‘Success Profiles’ which lists the elements we test and provides detailed descriptions of each. Find out more about the framework here

For this post, the following Success Profile elements will be assessed:

Technical / Professional Skills:
You will demonstrate the following skills within the Built Enviroment Technical Framework

• Strategy and Business Planning – Working Level
   

Experience: 

• Working on projects with commercial experience gained within a property, facilities management or similar complex function
• Experience of managing stakeholders on the delivery of an agreed objective with a focus on both commercial performance and business strategy.
• Experience of managing suppliers including the ability to support negotiations, manage or escalate issues, and engage in key decision with a strategic focus.
   

Behaviours:

• Leadership – Level 3
• Working Together – Level 3

You can find out more about Success Profiles Behaviours here.  

How to Apply 
Apply online, you must provide a CV and a Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the Success Profiles above. 

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.   

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment. 

If invited for further assessment, this will consist of an interview and presentation.

We aim to provide feedback on request. However, if we receive a large number of applications it may not be possible for us to provide specific feedback on your application. We will provide feedback on request to candidates who attend an interview/assessment. 

Expected Timeline (subject to change) 
Sift – w/c 10th August 2026.
Interview – w/c 27th August 2026.
Location – High Street, Glasgow.

Reserve List  
In the event that there are more successful candidates than posts available, a reserve list will be kept for up to 12 months.

About Us
Social Security Scotland is an Executive Agency of the Scottish Government. Our benefits help people from all walks of life in Scotland. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. We are committed to recruiting a diverse workforce that is representative of the clients we serve. Find more about us here.  

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.  

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.    

Working pattern 
Our standard hours are 35 hours per week and we offer a range of flexible working options, depending on the needs of the role. We embrace a hybrid working style where all colleagues will spend time in either our Glasgow or Dundee offices. There is an expectation of a minimum 2 days per week in your assigned location, which will be either Glasgow or Dundee.  If you have specific questions about the role you are applying for, please contact us.

Equality Statement  
Social Security Scotland are committed to equality and inclusion, and we aim to recruit a diverse workforce that reflects the population of our nation.    

Social Security Scotland are a Disability Confident Employer. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment, should you be successful in securing a post. If you feel you may require assistance with any part of our recruitment process, please contact us at [email protected] 

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.  

Further Information
This role is only available to existing permanent civil servants who have successfully completed their probation period within Social Security Scotland, or the broader Scottish Government. 

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.  

Read our Candidate Guide for further information on our recruitment and application processes.

The successful candidate will be expected to remain in post for a minimum of 3 years unless successful in gaining promotion to a higher Band or Grade.   

If you experience any difficulties accessing our website or completing the online application form, please contact the Resourcing Team via [email protected]    

Apply before Tuesday 4th August 2026 at 23:55.

Contact Name  - Jeremy Smart
Contact e-Mail - [email protected]