Band 3 Chief Medical Officer's Services Administrator

Band 3 Chief Medical Officer's Services Administrator

The closing date is 30th Jun 2024

Job summary

We are looking for an enthusiastic and self-driven individual to join our busy team in Chief Medical Officer's Services. In this role no two days are the same, as we support many work streams of the Chief Medical Officer's portfolio. This post is an excellent opportunity for someone who would like to take the next step in their career. We actively promote development and encourage the team member to learn new skills and embrace challenges as a team.

The post holder will be required to manage their own workload with minimal supervision, have good written, verbal, communication skills and attention detail. They will also need to have good computer software skills and the ability to learn new software packages easily.

The post holder will provide administrative support to meetings, systems support to our internal appraisal and revalidation system and answer email and telephone queries from consultants and junior doctors.

Create documents, spreadsheets, and reports as required using IT systems.

Electronic data input

Maintain diaries and support the CMO Services team with arranging meetings and appointments as necessary.

The post holder will need good communication, organisation, time management and IT skills.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

*Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4

*Business Administration NVQ level 3 or equivalent experience in an administrative environment

Experience

*Experience of dealing with the Public/Customer service experience

*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)

*Experience of using IT systems

*Must be able to demonstrate an understanding of equality and diversity

*Experience of working in a busy environment

*Experience of working in Healthcare

Additional Criteria

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion

*Good organisation skills and ability to multitask

*Ability to deal professionally with enquiries from staff and patients

*Ability to problem solve

*Understand confidentiality and apply the principles in every day working practice

*Ability to pay attention to detail where there are predictable interruptions to the work pattern

*Ability to deal with stressful situations and sensitive issues

*Work effectively and flexibly as part of a team to meet the needs of the services

*Confident in dealing with people at all levels

*Good inter-personal and communication skills.

*Good organisational skills

*Team Player

*Flexible approach to work

*Demonstrates care and compassion

*Demonstrates reliability, motivation and commitment

*Ability to travel to multiple sites

For help with your application, contact: 

01213716334 

Agenda for Change 

Band

Band 3 

Contract

Permanent 

Working pattern

Full-Time, Flexible Working 

Reference number

304-1083599DO 

Job locations

Queen Elizabeth Hospital 
Mindelsohn Way 
Birmingham 
West Midlands 
B15 2TH