Bid Administrator

Role offers hybrid - work from home 2 days per week.

This role requires knowledge of the administrative side of the bid and tender process

Proof Reading

Document control

Extensive formatting experience.

Key Responsibilities

Working closely with the Bid Manager duties will be to assist with:

·Coordinate the preparation, production and submission of bids, tenders, fee notes and proposals in response to client requirements

·Manage bid submission timelines to meet strict deadlines

·Draft, proofread and edit proposals to ensure clarity, consistency and accuracy

·Ensure proposal documents comply with client specifications and requirements

·Ensure proposal documents adhere to corporate branding, formatting, tone and internal quality standards

·Collaborate with internal team members of all levels (e.g. sales, marketing and delivery) to gather relevant information and materials

·Organise and maintain bid library, templates, presentations, case studies and past submissions

·Assist with prequalification questionnaires (PQQs)

·Carry out post-bid reviews to gather feedback and identify areas for improvement

The ideal candidate will have a keen eye of detail, excellent organisation skills and the ability to thrive in a fast-paced environment.

Required Skills & Experience

·At least one year in a bid coordination or proposal management

·Excellent organisational skills

·Demonstrable ability to manage multiple bids/proposals and deadlines simultaneously

·Attending proposal kick-off meetings and storyboarding sessions

·Participating in document reviews, governance and sign-off processes

·Excellent written and verbal communication skills, with strong grammar and numerical ability

·A professional and courteous manner

·Proactive and self-starter attitude

·Ability to manage changes and work to tight deadlines

·Degree level or equivalent experience in English, business, marketing or a related field (preferred)