Bid Coordinator

This role offers hybrid working.

The bid coordinator is crucial in supporting the end-to-end bid process, ensuring the coordination and production of high-quality, on brand proposal documents to secure new business opportunities.

Key Responsibilities

• Coordinate the preparation, production and submission of bids, tenders, fee notes and proposals in response to client requirements
• Manage bid submission timelines to meet strict deadlines
• Draft, proofread and edit proposals to ensure clarity, consistency and accuracy
• Ensure proposal documents comply with client specifications and requirements
• Ensure proposal documents adhere to corporate branding, formatting, tone and internal quality standards
• Collaborate with internal team members of all levels (e.g. sales, marketing and delivery) to gather relevant information and materials
• Organise and maintain bid library, templates, presentations, case studies and past submissions
• Assist with prequalification questionnaires (PQQs)
• Carry out post-bid reviews to gather feedback and identify areas for improvement

The ideal candidate will have a keen eye of detail, excellent organisation skills and the ability to thrive in a fast-paced environment.

Required Skills & Experience

• At least one year in a bid coordination or proposal management, ideally within the consultancy/technology industry
• Excellent organisational skills
• Demonstrable ability to manage multiple bids/proposals and deadlines simultaneously
• Attending proposal kick-off meetings and storyboarding sessions
• Participating in document reviews, governance and sign-off processes
• Excellent written and verbal communication skills, with strong grammar and numerical ability
• Experience using Microsoft Office products
• Ability to work under pressure and adapt to changing priorities
• Ability to manage changes and work to tight deadlines
• An enthusiastic, reliable personality
• Strong attention to detail
• Degree level or equivalent experience in English, business, marketing or a related field (preferred)